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County of Los Angeles · 1 month ago

ADMINISTRATIVE SERVICES MANAGER I Contracts & Grants Emergency

Los Angeles County, CA

Contract

Onsite

Mid Level

3+ years exp

The County of Los Angeles is seeking qualified candidates for the role of Administrative Services Manager I within the Department of Health Services. This position involves performing complex analytical assignments related to contracts and grants, particularly in response to the homelessness crisis, and requires strong collaboration with internal and external stakeholders.

CommunitiesGovernmentNon Profit

Comp. & Benefits

Responsibilities

Develop solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations

Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board of Supervisors (Board) and County Counsel correspondence to effectuate changes

Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary

Identify contractual and funding problems, and in resolving differences with contractors

Formulate policies and procedures for contract development and/or in designing forms and other tools to aid contract development

Provide strategic recommendations on procurement and contracting issues, which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations

Conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations

Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance

Qualification

Contract developmentAnalytical assignmentsResearchAnalysisPolicy formulationProcurement issuesTeam collaborationWritten communicationOral presentationAttention to detail

Required

A Bachelor's degree from an accredited college or university –AND– three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level, involving the research, analysis, and synthesis of data related to contract development and administration, including conducting solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions

Five (5) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level primarily researching analyzing and synthesizing data, as well as making recommendations for resolving administration or operational problems within contracts

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions