Yale University · 3 months ago
Clinical Secretary Temp
Smilow Hosp/North Pavil
Full-time, Contract
Onsite
New Grad, Entry Level
$27.74/hr - $27.74/hrYale University is committed to contributing to a better tomorrow and is seeking a Clinical Secretary Temp. The role involves answering calls, scheduling appointments, managing patient information, and providing administrative support within the healthcare setting.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Answers telephone calls and assess urgency of call. Provides assistance or directs caller to appropriate person, contacting physician/nurse directly for urgent needs. Provides assistance to other receptionists in screening patient calls
Provides specialized information related to section, policies, procedures, insurance and services. Assists patients with the completion of forms
Builds monthly provider master schedules and clinic calendars from established sources and verifies provider sessions worked. Modifies master schedules to accommodate time off, extra patients, hospital emergencies, etc. Creates patient bump lists as necessary due to last minute provider call outs
Schedules patient appointments and resolves scheduling conflicts. Notifies patients of changes/cancellations and prioritizes urgency of appointments for rescheduling. May schedule patients into clinical research studies
Receives patients and visitors. Secures names and needs and directs accordingly. Updates patient information and verifies insurance information, level of services and tracks referrals when necessary. Initiates billing process by completing patient encounter forms and accepts and processes fee for service payments
Books diagnostic tests and specialized appointments for patients at hospitals and other medical facilities and ensures patients are provided with necessary paperwork and specialized instructions for procedures
Schedules surgical procedures for patients. Coordinates available dates for surgery and scheduling of pre and post operative exams and lab work. Obtains and distributes necessary paperwork and maintains system to track completion. Coordinates surgery schedule changes as necessary
Schedules and coordinates departmental meetings, classes, clinics, conferences, etc
Utilizes computer input and retrieve data. Merges and manipulates data to generates complex reports. Compiles and maintains clinical and patient statistical data and produces summaries and reports
Keyboards correspondence, clinical information, reports, publicity material, educational handouts etc. Composes general written material
Obtains patient charts, medical records and lab reports and verifies for completeness
Sorts, screens and distributes incoming mail. Prioritizes and ensures completion of medical forms by clinical staff. Coordinates interdepartmental communication including distribution of medical records and reports
Establishes and maintains filing systems
Maintains inventory of office supplies and educational material
May oversee and instruct support staff. Ensures adequate coverage of reception desk
Performs additional functions incidental to office activities
Qualification
Required
Answers telephone calls and assess urgency of call
Provides assistance or directs caller to appropriate person, contacting physician/nurse directly for urgent needs
Provides specialized information related to section, policies, procedures, insurance and services
Assists patients with the completion of forms
Builds monthly provider master schedules and clinic calendars from established sources and verifies provider sessions worked
Modifies master schedules to accommodate time off, extra patients, hospital emergencies, etc
Creates patient bump lists as necessary due to last minute provider call outs
Schedules patient appointments and resolves scheduling conflicts
Notifies patients of changes/cancellations and prioritizes urgency of appointments for rescheduling
May schedule patients into clinical research studies
Receives patients and visitors
Secures names and needs and directs accordingly
Updates patient information and verifies insurance information, level of services and tracks referrals when necessary
Initiates billing process by completing patient encounter forms and accepts and processes fee for service payments
Books diagnostic tests and specialized appointments for patients at hospitals and other medical facilities and ensures patients are provided with necessary paperwork and specialized instructions for procedures
Schedules surgical procedures for patients
Coordinates available dates for surgery and scheduling of pre and post operative exams and lab work
Obtains and distributes necessary paperwork and maintains system to track completion
Coordinates surgery schedule changes as necessary
Schedules and coordinates departmental meetings, classes, clinics, conferences, etc
Utilizes computer input and retrieve data
Merges and manipulates data to generates complex reports
Compiles and maintains clinical and patient statistical data and produces summaries and reports
Keyboards correspondence, clinical information, reports, publicity material, educational handouts etc
Composes general written material
Obtains patient charts, medical records and lab reports and verifies for completeness
Sorts, screens and distributes incoming mail
Prioritizes and ensures completion of medical forms by clinical staff
Coordinates interdepartmental communication including distribution of medical records and reports
Establishes and maintains filing systems
Maintains inventory of office supplies and educational material
May oversee and instruct support staff
Ensures adequate coverage of reception desk
Performs additional functions incidental to office activities
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
Founded in 1701
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
Company data provided by crunchbase