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Augusta University · 1 month ago

Purchasing Assistant - Lab Animal Services

Augusta, GA

Full-time

Onsite

Entry Level

$18.85/hr - $23.56/hr

2+ years exp

Augusta University is Georgia's innovation center for education and health care, training future leaders and healthcare providers. The Purchasing Assistant for Lab Animal Services is responsible for procuring live research animals and coordinating with vendors while managing transactions and ensuring compliance with institutional guidelines.

Higher Education

Responsibilities

Execute all responsibilities associated with the procurement of live research animals, including the receipt, review, and processing of Principal Investigator (PI) animal purchase requests and the placement of orders with approved vendors

Serve as the primary point of contact for investigators regarding animal availability, order modifications, cancellations, and the management of standing orders

Administer the animal ordering module within the Cayuse system, encompassing order entry, confirmation, receipt documentation, delivery reporting, invoice reconciliation, and the generation and organization of cage cards

Oversee the receipt of incoming animal shipments and coordinate the preparation of identification documentation for Facility Supervisors; ensure all records are accurately maintained and archived

Perform monthly reconciliation of procurement card (P-card) transactions in the Works financial system, ensuring compliance with institutional and regulatory guidelines

Provide support to the front office by ensuring consistent coverage during regular business hours, including answering telephone inquiries and assisting on-site visitors in a professional and courteous manner

Manage external Banner billing process for animal imports, exports, and external accounts. This process includes invoice preparation, Banner entries, monitoring and follow-up as needed for collection on past-due accounts

Perform all other job-related duties as assigned

Qualification

Cayuse softwareP-Card managementMicrosoft OfficeLab animal managementInterpersonal skillsWritten communicationVerbal communicationOrganizational skillsTime managementTeamwork

Required

High school Diploma or GED with 4 years of office support experience OR Associate with 2 years of office support experience

Preferred

Ability to carry projects to completion through effective management of time

Must possess excellent interpersonal, verbal, and written communication skills

Must work well with internal and external customers

Ability to prioritize responsibilities

Proficient in Microsoft Office and other computer software/databases

Must work well on teams

Associates degree in Business Administration, Finance, or related field

Experience in managing lab animals

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees