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CooperVision · 5 days ago

Sr. Human Resources Coordinator

Victor, NY

Full-time

Onsite

Mid, Senior Level

$65K/yr - $87K/yr

5+ years exp

CooperVision is a leading manufacturer of soft contact lenses, dedicated to solving vision challenges. The Senior HR Coordinator will support the Vice President of Human Resources and HR Leaders, managing projects, programs, and administrative tasks while ensuring effective communication and organization within the team.

Health CareManufacturingMedical Device

Hiring Manager

Scott Denney

Responsibilities

Proactively anticipate needs and identify ways to build capacity and create efficiencies for Leadership Team they support, with our business priorities in mind

Acts as an extension to the Leadership in all aspect of communication, planning and coordination inside and outside the company. Responsibilities include planning and executing on areas such as global travel, global calendar management, global event management, special projects and administrative tasks, on behalf of their executives

Communicate on behalf of Vice President of Human Resources, across many communication channels, while upholding an elevated level of integrity and discretion in handling confidential information as well as professionalism

Build and maintain strong working relationships with people at all levels, inside and outside of the organization

Manage expense report coordination and submissions for directors and above, others as needed

Manage and execute projects and tasks quickly with little to no guidance, react with appropriate urgency, problem solve and take effective action, often times with limited information

Track and help drive completion of key deliverables and follow up on outstanding items

Support Senior Human Resources leaders with executing key projects/programs and deadlines

Review, audit and approval of PO’s and invoices, ordering supplies for Human Resources department

Responding to employee questions, concerns and issues and/or directing them to the correct department contact in a timely, accurate and confidential manner

Understand the core HR policies and processes to make quality and timely processing decisions

Support HR initiatives and projects, such as employee engagement activities, communication and training

Assist in implementing programs to help improve employee experience

Leverage other key business contacts as needed to resolve employee inquiries and related processes and deliverables (i.e., LOA, Benefits, Retirement, Payroll, Compensation, HRBP’s, Talent Acquisition, Talent Management)

Respond to internal and external HR related inquiries or requests and provide assistance

Plan and prepare logistics for company and functional team/department meetings and events, including but not limited to, securing and negotiating a venue, making all travel arrangements, calendar invite coordination, catering, audio/visual, attendee management, print development, shipping & packing event materials, on-site registration, post-event procedures and any other logistical coordination required

Problem solve travel and logistical issues as they arise

Manage and track project deliverables, timelines and expense budget for events

Serve as point of contact (POC) with Finance and vendors, processing contracts and invoices for the events

Qualification

Project managementCommunication skillsOrganizational skillsMicrosoft OfficeHuman Resources experienceMulti-taskingConcur experienceOracle experienceKronos experienceNotary commissionConfidentialityRelationship buildingFlexibility

Required

Outstanding organizational, project management & communication skills

Ability to communicate effectively and efficiently (i.e. verbal and written) while maintaining flexibility and composure

Ability to handle sensitive information and maintain confidentiality is a must

Ability to build relationships with all levels of the organization

Ability to multi-task and establish priorities

Previous experience with Human Resources processes, procedures and systems

Proactive and willing to take on new challenges

Flexible to changing priorities and able to adjust to them quickly

Intermediate/Advanced skills in Microsoft Office software, including Outlook, Word, Excel and PowerPoint

Minimum of 5+ years of related experience required, or equivalent combinations of education and experience

2+ years of experience with a bachelor's degree

Preferred

Global travel logistics & Concur experience preferred

Education: Associate's Degree or Bachelor's Degree preferred

Active notary commission, experience with Oracle & Kronos is a plus

Company

CooperVision

Glassdoor3.8

CooperVision is one of the world’s leading manufacturers of soft contact lenses and related products and services. It is a sub-organization of The Cooper Companies.

Founded in 1980

Fairport, New York, USA

5001-10000 employees