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Spring Branch ISD · 1 month ago

Administrative Assistant - Grants Department - School Year 2025-2026

Houston, TX

Full-time

Onsite

New Grad, Entry Level

Spring Branch Independent School District is seeking an Administrative Assistant for their Grants Department. The role involves supporting the Grants Director and managing various administrative tasks related to grant management and budget reconciliation.

EducationHigher EducationPrimary EducationSecondary Education

Responsibilities

Maintain a cumulative grants award chart

Prepare reports for Senior Staff and the Spring Branch Education Foundation

Prepare agenda items for the Board meetings

Learn the Grants Department electronic filing system and routinely file documents electronically in the appropriate spot

Collect and file federal grant documents, e.g. semi-annual certifications, supplemental agreement forms

Maintain records for professional development (e.g., the United Way Bright Beginnings Initiative)

File office copies of office communications, checks, requisitions, invoices, and purchase orders per Grants department protocol

Set up budget tracking spreadsheets for new grant awards and upload them to Google Docs

Routinely reconcile all grant budgets with the district’s financial management system

Contact staff in other departments or on campuses to resolve discrepancies

Maintain Grants Department budget and handle all related transactions

Process and enter payroll (department and grant-funded employees)

Communicate with stakeholders, vendors, and district personnel by telephone or correspondence to resolve problems

Expedite correspondence to ensure good client relationships

Answer incoming calls, take reliable messages, and route to the appropriate staff

Maintain the calendar for the Director of Grants, including the scheduling of meetings, appointments, and conferences

Assist with reading and responding to e-mails addressed to the Director of Grants

Assist with all aspects of grant seeking (downloading and reading instructions; writing and editing program and budget narratives; writing and editing program and expenditure reports; gathering information, creating tables, completing forms, uploading electronic documents, getting Superintendent signatures; preparing and copying proposals and reports prior to their due date)

Perform administrative duties concerning the telephone system, mail and document filing

Assist support staff in other departments

Work harmoniously with others

Participate in cross training

Keep an orderly, uncluttered office environment

Perform other duties as assigned