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Moderna · 2 months ago

Senior Global Payroll Specialist, EMEA

G&A

Full-time

Onsite

Mid, Senior Level

3+ years exp

Moderna is a pioneering company revolutionizing medicine through mRNA technology. They are seeking a Senior Global Payroll Specialist, EMEA, responsible for managing end-to-end payroll operations across multiple EMEA countries, ensuring compliance with local regulations and driving continuous process improvements.

BiotechnologyGeneticsHealth CareMedicalPharmaceuticalTherapeutics

Comp. & Benefits

Responsibilities

Oversee the full payroll lifecycle across several EMEA countries in partnership with external payroll vendors, ensuring accurate data collection, payroll execution, and reporting

Own the collection and validation of payroll inputs (e.g., new hires, terminations, absences, one-time payments) and the accuracy of outputs (e.g., payslips, tax filings, compliance submissions)

Deliver compliant payroll operations that align with SOX controls and audit expectations

Act as the primary point of contact for payroll inquiries, collaborating with internal stakeholders to manage escalations and employee satisfaction

Manage payroll calendars, ensuring all deadlines are met and stakeholder communications are maintained

Monitor the payroll inbox and ServiceNow tickets to address employee concerns and timesheet support within SLAs

Partner with Global Compensation, Benefits, Mobility, Equity, Finance, Tax, and Legal teams on payroll-impacting activities and audits

Maintain confidentiality and integrity of all payroll-related data and transactions

Drive process optimization, vendor performance metrics, and continuous improvement initiatives

Lead payroll-related year-end activities and support ongoing documentation and compliance

Process end-to-end payroll operations with third-party vendors across EMEA, from data collection (e.g., salary changes, one-time payments, absences, overtime, benefits adjustments) to delivery of accurate, timely payroll results and reporting (e.g., employee pay, pay slips, tax filings, benefit contributions, reports, and compliance submissions)

Manage change requests with internal teams and with vendors to ensure compliance with policies and submit adjustment input files to vendor portals (e.g., new hires, terminations, leaves, one-time payments, etc.)

Support accurate, compliance payroll processes that meet SOX controls and audit requirements

Review and analyze current payroll procedures to identify areas for improvement and implement enhanced processes, systems, and controls to increase efficiency and accuracy

Partner with Global Compensation, Benefits, Mobility, and Equity teams on payroll-impacting events, and collaborate with Finance, Tax, and Legal teams on audit and documentation requests

Monitor the payroll inbox for ad-hoc requests and ServiceNow tickets, supporting employees with payroll inquiries and timesheets while ensuring SLAs and employee satisfaction are met

Drive vendor relationships, risks, escalations, focusing on performance metrics to deliver improvements through KPIs and action plans

Manage the payroll calendar, ensure deadlines are met, and send reminder communications to stakeholders

Ensure the accuracy, integrity, and confidentiality of all payroll data and transactions

Qualification

Payroll solutionsVendor managementLocal payroll legislationWorkday proficiencyAdvanced ExcelCommunication skillsOrganizational skillsProblem-solving skillsAttention to detailCollaboration skills

Required

BA/BS degree or equivalent work experience

3–5+ years of experience in payroll solutions and vendor management

Strong knowledge of local payroll legislation/taxation EMEA countries

Proficiency with Workday, Microsoft Office, and advanced Excel (VLOOKUPs, Pivot Tables, linking formulas)

Proven accuracy, data integrity, and attention to detail

Clear and confident communication skills in written and spoken English

Hands-on experience with payroll files, benefit provider inputs, and outsourced vendor model

Ability to work effectively across time zones and adapt to country-specific payroll requirements

Preferred

Strong organizational and problem-solving skills with a process-oriented mindset

Adapt to evolving business needs while collaborating effectively across teams

Excellent communication skills and the ability to build collaborative relationships, influence stakeholders, and align shared objectives

Experience managing payroll in different delivery models (in-house, outsourced, and co-sourced)

Experienced with Workday; knowledge of IPPEX

Additional payroll experience across APAC and EMEA regions

Thriving in a matrixed, fast-paced, deadline-driven environment

A collaborative professional with a desire to make an impact in a high-growth, transformational company that values being Bold, Relentless, Curious, and Collaborative