Princeton University · 8 hours ago
Office Assistant
Princeton, NJ
Full-time
Onsite
Entry Level
$55K/yr - $61K/yr
3+ years expPrinceton University is seeking a detail-oriented and proactive Operations Assistant to support the Department of Mechanical and Aerospace Engineering. The role involves coordinating travel, managing calendars, assisting with research submissions, and providing logistical support for events and programs.
AlumniEducationHigher EducationUniversities
Responsibilities
Provide general administrative support for faculty, research groups, and visitors
Prepare and process expense reimbursements and Concur reports for faculty research groups
Plan and schedule special events and meetings
Provide on-site support for MAE events and programs, including setup and logistics
Coordinate and complete day-to-day operational processes, including data entry, tracking, and filing
Ordering of supplies, office maintenance requests, and facilities coordination
Maintain webpage content and update group
Use University systems and reports to provide accurate and up-to-date
Support budget and purchasing processes as needed
Assist with student participants, communications, and coordination of student
Provide backup assistance to other support staff in the
Other duties and special projects as assigned
Qualification
Required
Experience in a relevant academic or business position
Education: High School or equivalent
Excellent organizational skills, ability to work independently, to manage multiple priorities simultaneously, and to exercise discretion when handling confidential information
Exceptional interpersonal and communication skills, written and oral, including the ability to interact effectively with all levels of the University
Intermediate level proficiency with the Microsoft Office suite, including Word, Excel, Outlook, and PowerPoint
Strength in proofreading and editing documents, reports, and websites
Preferred
Bachelor's degree
Three-plus Years Of Related Experience With Proven Administrative Abilities
Knowledge of Princeton University policies, procedures and systems, Information Warehouse, Canvas, Concur, grants.gov, COEUS
Benefits
Comprehensive benefit program
Company
Princeton University
Princeton University is a private Ivy League university that offers a variety of master’s degrees and Ph. D.s.
5001-10000 employees
H1B Sponsorship
Princeton University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (301)
2024 (220)
2023 (218)
2022 (172)
2021 (207)
2020 (193)
Funding
Current Stage
Late StageTotal Funding
$11.44MKey Investors
US Department of EnergyAlfred P. Sloan FoundationNational Institute of Allergy and Infectious Diseases
2024-06-06Grant· $2M
2023-08-14Grant
2022-02-15Grant· $5.5M
Leadership Team
Amy Robinson Sterling
Executive Director, Eyewire
Anne-Marie Maman
Founding Director - Princeton Entrepreneurship Council
Recent News
2025-12-28
2025-12-22
Crunchbase News
2025-12-16
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