Apply on Employer Site

Cypress-Fairbanks ISD · 1 month ago

(Anticipated Vacancy) Administrative Assistant III, Director of General Administration

Cypress, TX

Full-time

Onsite

Mid Level

$40K/yr - $40K/yr

3+ years exp

Cypress-Fairbanks ISD is seeking an Administrative Assistant III to support the Director of General Administration. The role involves maintaining an organized office, performing secretarial duties, and assisting with various administrative tasks related to the school district.

EducationPrimary EducationSecondary Education

Responsibilities

Maintain office of Director of General Administration in an efficient and organized manner

Perform general secretarial duties including correspondence, filing, and phone activity

Assist the community, campus personnel, and district administrators with questions regarding all duties assigned to the office of General Administration

Assist with district elections

Assist with all aspects of Tuition-Based Pre-K enrollment and billing

Order supplies, process purchase orders, and maintain budget accounts for the department

Maintain weekly calendar for Director of General Administration

Maintain portable inventory and assist with annual portable request process

Manage and maintain files for district fundraising vendors

Manage and maintain files for all CFISD booster clubs

Assist Facilities Use office with payroll

Coordinate the annual CFISD Fundraising Vendor Fair

Perform other duties as assigned by the Director of General Administration

Regular and reliable attendance is an essential function of the job

Qualification

Microsoft Office SuiteAdministrative secretarial experienceSchool district operationsStudent information systemsNotary PublicEffective communication skillsOrganizational abilitiesProblem-solving skillsIntegrityConfidentiality

Required

High school graduate or equivalent

Minimum of three (3) years of administrative secretarial experience

Knowledge of school district organization, operations, and administrative policies, procedures, and business practices

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Google Apps), calendar management tools, and other office productivity and technology tools (eFinance, eSchoolPlus, PowerSchool Registration)

Effective verbal (receptive and expressive) and written communication skills

Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively

Ability to problem solve a wide variety of complex and confidential matters

Ability to prioritize, organize, multi-task numerous complex administrative activities and manage time with minimal supervision

Ability to work with frequent interruptions; ability to maintain emotional control under stress

Must have a high level of integrity and confidentiality regarding student records, employment records, and campus issues