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Kahana Feld · 3 days ago

Practice Group Coordinator / Manager – General Liability

Irvine, CA

Full-time

Hybrid

Mid, Senior Level

$85K/yr - $125K/yr

3+ years exp

Kahana Feld is a firm specializing in legal services, and they are seeking a Practice Group Coordinator / Manager for their General Liability practice. This role involves supporting operations, ensuring compliance with industry guidelines, and facilitating effective communication within the practice group to meet strategic objectives.

Law EnforcementLegalProfessional ServicesService Industry

Responsibilities

Help run and improve the daily operations of the practice group by collaborating closely with firm and practice leaders

Ensure that the attorneys and paralegals in the practice maintain a balanced workload while meeting client needs promptly, in conjunction with the staffing team

Work with practice and firm leaders to understand business goals, plan for future needs, and allocate resources effectively

Set up and manage reports, workflows, task tracking, calendars, and systems for organizing legal information tailored to the practice’s needs to achieve its objectives

Serve as a key contact between firm and practice leaders, timekeepers, and the firm’s support departments (billing, people ops, IT, marketing, etc.) to advance the practice’s goals and cross departmental needs

Identify and implement improvements to processes and workflows, leveraging the firm’s technology resources, essential steps at matter inception and close, and other proven methods throughout the matter lifecycle

Collaborate with attorneys to develop and implement marketing strategies that promote practice group capabilities to existing and prospective clients

Support the group’s specific needs, including creating guides, managing research tools, ensuring compliance with document standards, and coordinating team activities

Plan and organize regular meetings, training sessions, and communication efforts as directed by practice leaders to keep all members informed and aligned, in conjunction with the firm’s Firmwide Training & Development Attorney

Provide best practice recommendations for communicating a range of topics to insurance carriers and their adjustors

Oversee special projects within the practice, ensuring timely delivery and effective resource allocation

Oversee the completion and closure of matters upon final resolution

Maintain updated client and prospect databases, ensuring quality information that supports business development efforts, in conjunction with the marketing team

Ensure compliance with legal and regulatory requirements relevant to the practice area

Create and update practice group procedures to follow best practices and maintain current knowledge management documentation, templates, and research tips, in conjunction with the firm’s Firmwide Training & Development Attorney

Identify and track upcoming trial dates and potential large-loss matters, keeping firm and practice leaders informed about the status of these cases and resources needed

Create and maintain case lists and assist with organizational materials for cases, in conjunction with the staffing team

Ensure all client-related communications are appropriately filed in the firm’s document management system

Qualification

General Liability ClaimsCarrier GuidelinesAdvanced ExcelLegal Practice Management SoftwareMicrosoft Office SuiteAnalytical SkillsCRM SystemsNegotiation SkillsCommunication SkillsInterpersonal Skills