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Harvard Law School · 1 day ago

Facilities Manager

Cambridge, MA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Harvard Law School is a prestigious institution dedicated to excellence in legal education and scholarship. The Facilities Manager will oversee the operation and maintenance of academic and residential buildings, ensuring quality and efficiency while supporting sustainability initiatives.

EducationLegal

No H1B

Responsibilities

Oversee day-to-day campus facilities operations, ensuring efficiency and compliance with facility standards

Manage maintenance and preventive maintenance programs, including conducting routine inspections and asset management

Plan, prioritize, and coordinate all work requests and repairs, maintaining clear communication with building occupants

Manage repair, maintenance, and replacement of dining and food service equipment. This includes all Grease management

Develop and implement strategies, SOPs, and maintenance initiatives for continuous facility improvement

Administer the campus work order system, monitor service request resolution, and generate management reports

Analyze service data, track progress, and manage vendor contracts to ensure quality and compliance

Oversee furniture procurement and installation, and support classroom operations that may include accessible accommodations

Contribute to annual budgeting, monitor expenses, and drive cost-effective solutions for operations

Supervise and mentor internal staff and external vendors, supporting a positive, responsive facilities team

Other duties as assigned

Qualification

Facilities operations managementMechanical systems knowledgeComputerized maintenance management systemsHVAC knowledgeLEED accreditationRegulatory compliance knowledgeSupervisory experienceCommunication skillsOrganizational skillsCollaboration skills

Required

Bachelor's degree required or equivalent experience

Five or more years of related experience with progressive responsibility in facilities operations and management, engineering or a related field

Preferred

Supervisory experience helpful

Experience working within a higher education, institutional, or similarly complex environment

Direct experience with computerized maintenance management systems (CMMS), such as ServiceNow, and proficiency with Microsoft Office Suite or similar software platforms

Demonstrated success managing building systems upgrades, renovations, or minor capital projects

Knowledge of HVAC, electrical, plumbing, and mechanical systems, with hands-on experience leading preventive maintenance programs, sustainability, energy efficiency, and green building practices; LEED accreditation is a plus

Familiarity with regulatory standards and compliance (OSHA, ADA, local building codes)

Strong ability to build partnerships and work collaboratively with diverse stakeholders (faculty, students, staff, external vendors)

Excellent written and verbal communication skills, including experience preparing reports and delivering presentations to senior leadership

Ability to adapt to rapidly changing priorities and operational challenges

Certification(s) such as Certified Facility Manager (CFM), Facilities Management Professional (FMP), or equivalent a plus