BakerHostetler · 2 days ago
Senior Legal Secretary
Washington, DC
Full-time
Onsite
Mid, Senior Level
$68K/yr - $96K/yr
5+ years expBakerHostetler is seeking a Senior Legal Secretary for their Washington, DC office to support senior partners and practice leaders in handling sensitive matters in financial services and litigation. The role involves providing elite administrative support, managing confidential information, and acting as a liaison with clients and external parties.
Law Practice
Responsibilities
Deliver elite, confidential administrative and legal support to practice leaders and attorneys across crypto, financial services, corporate, and litigation matters
Manage sensitive information with the highest level of judgment and security awareness
Serve as a core assistant to attorneys—anticipating needs, spotting gaps, and driving matters forward
Review, organize, and maintain client files, investigation materials, regulatory correspondence, pleadings, transaction documents, and meeting notes
Convert raw meeting notes and attorney dictation into clear action lists, deadlines, matter summaries, and follow-up logs
Track open tasks across multiple active matters and ensure nothing falls through the cracks
Assist with opening new matters, conflicts checks, client intake, and related administrative processes
Act as a polished, trusted liaison with clients, co-counsel, regulators, counterparties, and other external parties
Schedule meetings, calls, briefings, and multi-party coordination with precision and professionalism
Provide intelligent, client-facing support while maintaining strict confidentiality
Provide telephone support, manage calendars, schedule complex meetings across time zones, and coordinate travel
Prepare mailings, expense reports, courier requests, and other administrative paperwork
Deliver accurate document production, including redlines, TOCs, PowerPoint formatting, and document comparison
Support billing and time entry with accuracy and attention to detail
Assist senior attorneys with reminders and prioritizing time-sensitive items
Conduct targeted basic research on financial services, crypto, corporate matters, litigation status, and regulatory issues
Summarize findings into clean briefing notes, chronology logs, or reference packets
Maintain internal databases for quick retrieval of information
Demonstrate strong working knowledge of firm policies and administrative procedures
Act as a steward of confidentiality, professionalism, and client trust
Provide notary services if licensed
Qualification
Required
Minimum 5+ years supporting multiple attorneys, with the preference being within a law firm
Familiarity with legal terminology and financial/crypto regulatory vocabulary
Experience providing administrative support for financial services, crypto/digital assets, corporate transactions, investigations, or litigation is a significant plus
Advanced skills in Word (styles, track changes, document comparison)
Strong proficiency in Excel, PowerPoint, Outlook, Adobe Acrobat, and document formatting and management platforms
Ability to quickly learn workflow tools and implement them efficiently
Exceptional written and verbal communication skills
Ability to interact with attorneys, clients, regulators, and staff with professionalism, tact, and confidence
Highly organized, detail-oriented, and able to manage competing priorities under pressure
Strong judgment in handling confidential and high-profile matters
Self-motivated, proactive, and takes ownership of assigned tasks
Comfortable working independently or collaboratively depending on the situation
District of Columbia Notary (or willingness to obtain)
Benefits
Healthcare
Company
BakerHostetler
Recognized as one of the top firms for client service and quality of legal services, BakerHostetler is a leading law firm that helps clients around the world address their most complex and critical business and regulatory issues.
1001-5000 employees
H1B Sponsorship
BakerHostetler has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (1)
2023 (2)
2022 (3)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Aaron Rabinowitz
Partner
Adam Finerman
Partner
Recent News
2024-05-04
Global Legal Chronicle
2024-03-13
2024-03-11
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