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Central Health · 3 months ago

Project Specialist - Executive Office

Austin, TX

Full-time

Onsite

Senior Level

5+ years exp

Central Health is seeking a Project Specialist - Executive Office to serve as a strategic partner to the CEO and Chief of Staff. This role involves coordinating and accelerating progress across key functional areas, developing presentations, and applying Lean Management Principles to drive organizational efficiency.

Health CareHealth DiagnosticsMedical

Responsibilities

Collaborate with the Chief of Staff to develop and execute strategic initiatives for the CEO Office Team, ensuring alignment with organizational priorities

Maintain confidential executive communications and ensure seamless information flow between the Chief of Staff, CEO, and key stakeholders

Manage executive-level correspondence and documentation with appropriate confidentiality and discretion

Prepare comprehensive Board materials including agenda packets, meeting minutes, strategic presentations, and executive briefing documents

Coordinate with the Chief of Staff to ensure Board materials align with executive messaging and strategic priorities

Track and manage Board action items and directives, ensuring timely completion through systematic follow-up processes and progress reporting to the Chief of Staff

Develop Board reporting templates and standardize documentation processes for consistency and quality

Create formal project charters, statements of work (SOWs), and project documentation with Chief of Staff approval and strategic guidance

Lead cross-departmental project initiatives from conception through implementation, serving as the CEO Office representative

Develop and maintain project timelines, milestones, and deliverable tracking systems with regular status reporting to the Chief of Staff

Facilitate project meetings and ensure accountability across all stakeholders, escalating issues and risks to the Chief of Staff as appropriate

Manage project budgets, resource allocation, and vendor relationships within established parameters

Design and create PowerPoint presentations for CEO, Internal, and External Stakeholder audiences following Chief of Staff review and approval processes

Write accompanying presentation scripts and develop detailed storyboards that align with executive messaging strategies

Synthesize complex financial, operational, and strategic data into compelling visual narratives that support strategic decision-making

Ensure all executive communications meet CEO Office standards for quality and messaging through established review protocols with the Chief of Staff

Develop presentation templates and style guides to maintain consistency across all CEO Office communications

Apply Lean Management Principles to identify and eliminate organizational inefficiencies, developing business cases with quantifiable ROI projections

Conduct process mapping and workflow analysis across departments in collaboration with the Chief of Staff and department leaders

Develop and implement process improvement recommendations with measurable outcomes, including change management strategies and stakeholder communication plans

Lead continuous improvement initiatives and facilitate cross-departmental efficiency workshops

Create performance metrics and dashboards to track improvement outcomes and organizational impact

Analyze healthcare industry trends and provide strategic insights to executive leadership through regular briefings coordinated with the Chief of Staff

Support strategic planning initiatives across finance, operations, and clinical areas by developing comprehensive strategic assessments and recommendations

Conduct competitive analysis and market research to inform strategic decision-making and positioning

Coordinate strategic planning sessions and document strategic decisions and action plans ensuring proper followthrough and accountability measures

Monitor regulatory changes and industry developments that may impact organizational strategy and operations

Qualification

Lean Management PrinciplesExecutive CommunicationProject ManagementMicrosoft Office SuiteStrategic PlanningProblem SolvingTime ManagementFacilitation SkillsOrganizational Skills