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Mayer Brown · 3 weeks ago

Legal Practice Assistant

San Francisco County, CA

Full-time

Hybrid

Entry, Mid Level

$95K/yr - $135K/yr

2+ years exp

Mayer Brown is an international law firm recognized for its strategic partnerships with major corporations and financial institutions. They are seeking a Legal Practice Assistant to provide complex secretarial support and legal document processing under the direction of assigned attorneys.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Responsible for working knowledge of legal secretary functions, including but not necessarily limited to: Telephone and voice mail procedures, Managing travel and calendaring, Operation of photocopy equipment, E-mail and electronic file management, MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures, Accounting and Billing procedures, as applicable, Conflict Checks/New Client Matter Memos and Intake, Filing and other Records Center procedures, Other tasks as assigned by attorneys and/or Supervisor

Performs input and/or revision of documents in accordance with author's instructions, utilizing Firm equipment and software and in compliance with Firm standards and procedures

Draft, edit, format legal documents for distribution when needed

Proofreads work products

Photocopies, assembles and distributes prepared material as requested

Redlines, e-mails, or otherwise processes documents in accordance with author's request

Collaborate with firm departments regarding local and federal legal filings as needed

Enters attorney time into Firm timekeeping system

Responsible for working knowledge of Firm and/or Department sponsored equipment and software, including but not necessarily limited to: Desk and/or laptop personal computers, Text scanners and scanner software, as applicable, E-Fax software and procedures, Timekeeping, billing, expense, and conflict management software, Client database software, Microsoft 365 related software, Document management software, Video Conferencing software, Delta View procedures

Leverage and collaborate with various firm departments as needed

Performs personal timekeeping and prepares timecard for timely submission

Answers telephone and monitor e-mail and/or voice for attorney assignment upon request

Advises Supervisor of equipment, software and maintenance problems, or training issues

Provides overtime and/or team coverage on occasion as needed

Performs other duties as assigned or required to meet Firm goals and objectives

Promotes professionalism at all times

Qualification

Microsoft Office 365Legal document processingTimekeeping softwareCourt rulesCustomer service skillsCommunicationOrganizational skillsAttention to detailProblem-solving skillsTeamwork

Required

High School diploma required; college degree preferred

2-6 years' experience as a legal secretary required

Must be computer proficient with knowledge of Microsoft Office 365

Excellent grammar, punctuation and spelling skills required

Possesses excellent communication and organization skills with ability to multi-task

Works in a team environment and effectively supports assigned attorneys with minimal supervision

Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors

Ability to work in a diverse team environment and effectively support the demanding needs of the Firm

Ability to work under pressure, meet deadlines with shifting priorities

Must be a self-starter with a high level of initiative

Strong customer service skills, able to anticipate needs

Strong attention to detail, organizational skills and the ability to handle multiple projects

Maintains confidentiality and exercises discretion

Exercises solid strategic thinking and problem-solving skills

Ability to lift up to 25 lbs

Ability to lift and move files and boxes as needed

Preferred

Law firm experience preferred

Knowledge of local and federal court rules and civil procedures a plus

Benefits

Medical/dental/vision/life/and AD&D insurance

401(k) savings plan

Back-up childcare and eldercare

Generous paid time off (PTO)

Opportunities for professional development and growth

Company

Mayer Brown

Glassdoor3.6

Mayer Brown is a leading global law firm with offices in key business centers across the Americas, Asia and Europe.

Founded in 1863

Chicago, Illinois, USA

1001-5000 employees

http://www.mayerbrown.com/

H1B Sponsorship

Mayer Brown has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (16)

2024 (24)

2023 (13)

2022 (10)

2021 (9)

2020 (15)