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Dow Jones · 3 days ago

Administrative Assistant, Opinion

New York, NY

Full-time

Onsite

Mid Level

$70K/yr - $85K/yr

3+ years exp

Dow Jones is a global news organization known for its leading news and analysis, particularly through The Wall Street Journal. They are seeking a New York-based Administrative Assistant to support the Opinion section by managing various administrative tasks, coordinating meetings, and assisting editorial staff with operations.

Digital MediaNewsPublishingSocial Media

H1B Sponsor Likely

Responsibilities

Assist Business Manager with office administration projects and basic support of business operations for Opinion, such as answering department phone calls, document scanning and printing, equipment maintenance, supplies, onboarding and offboarding of employees, assisting with department internship programs and award submissions, etc

Assist Opinion's Managing Editor and her team with administrative work, including correspondence, calendar management, travel booking, scheduling, coordinating meetings (scheduling, set ups and hospitality), event logistics, assisting editors with expense report preparation, invoice management

Meetings coordination - handle most of the domestic editorial meetings for the editorial board members (scheduling, set-up, greeting guests, arrangements for refreshments/catering, coordinating with Reception and Security, etc.)

Perform key administrative tasks for the Review and Outlook (rando) section including maintaining an organized file system, updating and distribution of daily rando lineups, tracking the bylines for the editorial staff and outside contributors, keeping meticulous records of unbylined content, and coordinating and producing the quarterly EditLog report

Mobile device ordering for Editorial staff - handle all mobile phone issues, order new phones, replacements, etc. Coordinate with IT as needed

Provide support and assistance to Editorial staff with expense accounting questions and issues, including guidance on proper Concur expense report preparation and T&E policy questions

Communicate and collaborate with team members to ensure seamless maintenance of office operations. This requires backing up team members during scheduled and unscheduled time off and leaves

Assist with Editorial Board members participation in journalism events and quadrennial national presidential conventions

Sort and deliver mail to the appropriate recipients in the office; open book galleys and review copies for the Books team

Qualification

Administrative experienceConcurG-Suite proficiencyExcelSAPZoomCopy editingVideo conferencingDetail-orientedTeamwork skillsCommunication skillsOrganizational skillsTime management

Required

3+ years of proven administrative experience

Strong teamwork and collaboration skills (are a must)

Very detail-oriented with strong organizational skills

Excellent verbal and written communication skills

Ability to prioritize jobs, manage time, and work independently

Familiarity with using video conferencing

Copy editing and proofreading experience

Ability to communicate effectively and appropriately with a professional demeanor when dealing with VIP guests of the editorial board

Concur, Excel, SAP, Zoom, proficiency in G-Suite (Gmail, Google Calendar scheduling, Google Drive, Google Docs & Sheets, etc.)

Preferred

Undergraduate degree, or equivalent experience is preferred

Familiarity with WSJ Editorial Page (is a plus)

Knowledge of and interest in current events

Benefits

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Comprehensive Medical, Dental and Vision Insurance Plans

Education Benefits

Paid Maternity and Paternity Leave

Family Care Benefits

Commuter Transit Program

Subscription Discounts

Employee Referral Program

Company

Dow Jones

Glassdoor3.7

Dow Jones is a news and business information provider that delivers content to consumers and organizations via newspapers and more.

Founded in 1882

New York, New York, USA

1001-5000 employees

http://www.dowjones.com

H1B Sponsorship

Dow Jones has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (45)

2024 (40)

2023 (48)

2022 (72)

2021 (44)

2020 (39)