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LS Power · 1 month ago

HR Administrative Assistant

East Brunswick, NJ

Full-time

Onsite

Entry Level

1+ years exp

LS Power is a premier development and investment company focused on North American power and energy infrastructure. The HR Administrative Assistant will support the HR team across onboarding, recruiting, and employee engagement while ensuring a seamless new hire experience and assisting with various HR functions.

EnergyNatural ResourcesOil and GasRenewable Energy

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Assist with background screenings and provide regular status updates to the Talent Acquisition team

Maintain the New Hire Tracker to ensure all onboarding information is current

Create new employee folders and manage related documentation

Build and coordinate the onboarding schedule, connecting with Compliance, IS&T, and Total Rewards & Payroll to ensure all required trainings are scheduled in Outlook

Partner with the Learning & Development (L&D) team to update new hire training plans

Manage One Call Now by adding new hires weekly

Support new hire rewards in Perk Up

Participate in HR welcome greetings and one-week check-ins for new hires

Send monthly welcome updates for new hires to IS&T for intranet posting

Assist with quarterly Culture Amp New Hire Surveys and data reporting

Manage scheduling and logistics for interviews (virtual and onsite), intake meetings, and semi-annual hiring forecast sessions

Coordinate with external recruitment agencies, including intake discussions, candidate debriefs, and follow-up communications

Assist with cross-functional HR and recruiting meetings, ensuring materials and logistics are prepared in advance

Prepare intake forms, interview agendas, and customized scorecards to support consistent and organized hiring processes

Support college recruiting events, including scheduling, confirming dates with schools, coordinating LS Power swag, and managing event materials

Assist with resume review and event follow-up, contributing to candidate outreach and employer branding initiatives (including social media coordination)

Maintain and organize interview documentation — notes, scorecards, and candidate files — for accurate recordkeeping and compliance

Compile and format resume booklets and other recruiting collateral for use at events and internal meetings

Manage recruiting data and workflows in iCIMS, supporting system organization, data accuracy, and reporting needs

Provide administrative assistance across HR functions, including creating presentations, flyers, and communications

Support wellness and engagement initiatives, including event planning, scheduling, and logistics

Manage calendars for HR team travel and appointments

Coordinate travel arrangements and handle expense reporting for HR team

Create and manage the HR newsletter, ensuring timely and engaging updates

Order and maintain inventory of HR swag and promotional products

Process and reconcile HR invoices

Conduct research in SHRM and other resources to support HR initiatives and projects

Performs other related duties as assigned in support of the HR team and company goals

Qualification

Microsoft Office SuiteICIMSADPOrganizational skillsProject managementHR process improvementAI tools familiarityCommunication skills

Required

Have strong organizational skills, attention to detail, and a proactive mindset

Communicate clearly and effectively across multiple teams

Are comfortable managing multiple projects in a fast-paced, dynamic environment

Are collaborative, resourceful, and demonstrate initiative

Preferred

Bachelor's degree in Human Resources, Business Administration, or related field preferred

1–3 years of administrative or HR experience

Experience with iCIMS, ADP, or similar HR systems preferred

Familiarity with AI tools and an interest in HR process improvement

Benefits

100% employer paid premium healthcare

Paid parental leave

Comprehensive benefits

Company

LS Power

LS Power provides power generation, electric transmission, and energy infrastructure.

Founded in 1990

New York, New York, USA

201-500 employees

http://lspower.com

H1B Sponsorship

LS Power has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (6)

2024 (4)

2023 (3)

2022 (1)

2021 (2)

2020 (4)