Supportworks, Inc. ยท 6 hours ago
Executive Administrative Assistant
Omaha, NE
Full-time
Onsite
Senior Level
5+ years expSupportworks, Inc. is seeking an Executive Administrative Assistant to support a dynamic executive leading multiple ventures. The role involves managing complex calendars, coordinating activities across various entities, and ensuring administrative excellence.
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Responsibilities
Manage complex calendars and schedule meetings while proactively resolving conflicts
Organize, prioritize, and respond to executive emails; draft correspondence as needed
Prepare briefing materials, agendas, and meeting follow-ups
Coordinate activities across TFH, Nexus Nine, and family-related ventures
Serve as liaison with internal and external partners, including legal, insurance, and accounting teams
Track and manage deliverables and deadlines across multiple projects
Prepare and submit detailed expense reports, monitor reimbursements and budgets
Maintain confidential records and ensure adherence to internal protocols
Support document management, contract tracking, and filing systems
Coordinate private plane usage, including scheduling and itinerary details
Track travel-related logistics, expenses, and documentation for both business and personal flights
Qualification
Required
5+ years of executive support experience, ideally in multi-entity or entrepreneurial settings
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Assertive communication and the confidence to manage up, hold others accountable, and advocate for priorities
High emotional intelligence, professionalism, and discretion
Comfort with technology, learning new systems and implementing them quickly
Proficiency in Microsoft Office Suite, Google Workspace, and modern productivity tools (Slack, Notion, Asana)
Experience working with legal, financial, and/or insurance professionals
Ability to think ahead, anticipate needs, and deliver solutions independently
Preferred
Experience in family office, private equity, or holding company environments
Familiarity with bookkeeping or light accounting tasks
Comfort navigating shifting priorities with calm and confidence
A sense of humor and steady presence under pressure
Benefits
Medical, dental, vision, life, and other insurance
Retirement plan with profitability match
3 weeks paid time off to start & 7 holidays
Paid paternal / maternity leave
Onsite cafeteria
Gym and locker rooms
Casual dress policy
Fun employee events and celebrations
Ongoing professional education
Company
Supportworks, Inc.
Supportworks is a Certified Evergreen company currently comprising three main brands.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dave Thrasher
Chief Executive Officer
Recent News
Hawaii Star Advertiser
2022-01-02
Company data provided by crunchbase