Ropes & Gray LLP · 8 hours ago
Legal Executive Assistant
Boston, MA
Full-time
Hybrid
New Grad, Entry Level
$77K/yr - $117K/yrRopes & Gray is a leading global law firm recognized for its excellence in various legal practices. The Legal Executive Assistant (LEA) plays a crucial role in supporting lawyers by managing information flow, coordinating schedules, and ensuring superior client service while maintaining confidentiality and professionalism.
ConsultingLaw EnforcementLegal
Responsibilities
Composes, edits and proofreads correspondence, presentations and other documents while demonstrating exceptional technological/document production skills for our Lateral Recruiting department
Ensures related documents and emails are stored in iManage Workspaces
Organize and maintain paper and electronic files in accordance with Firm records retention policies, as needed
Demonstrates an exceptional understanding of Microsoft Outlook while utilizing creative problem solving to solve challenging scheduling requirements
Manages multiple calendars and supports scheduling requirements across multiple lawyers, clients, offices and time zones
Proactively coordinates internal/external meetings with limited direction
Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate), requiring meticulous attention to scheduling logistics and details
Applies best practices when arranging travel, utilizing agent assist and on-line tools appropriately and maintains up-to-date travel preferences (frequent flyers, Known Traveler Number, passport, etc.)
Provides superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting with clients via zoom, by telephone and/or in person
Acts as the gatekeeper prioritizing conflicting needs
Handles matters confidentially, expeditiously, proactively and independently and follows through on tasks until successful completion
Anticipates Lateral Recruiting department needs and shepherds work forward with limited direction and can suggest new processes/procedures to expedite projects and day-to-day workflow
Maintains a professional relationship with other legal counsel, agencies and professionals
Works closely with the Lateral Recruiting team with effective communication and tight workmanship
Proficiency in Excel for data tracking and reporting, supporting recruitment and operational processes with accurate and timely information
Fosters open and frequent communication with teammates to ensure smooth and expeditious support
Maintains collaborative and respectful relationships with teammates, managers, and firmwide colleagues, in line with the firm’s core values and one-firm approach
Actively contributes to secretarial huddles and other team related activities
Participates in focus groups, lunch and learns, and other knowledge sharing activities including the mentor program, when necessary
Maintains subject matter level expertise in the Firm’s core applications and understands and adheres to best practices
Performs other work-related duties as assigned
Qualification
Required
College degree or equivalent
Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications
Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients
Expert written and verbal communication skills
Proactive approach to problem-solving and strong decision-making capability
Benefits
Comprehensive health and well-being benefits
Personal and professional development
Career growth opportunities
A collegial and supportive culture
Discretionary bonus based on performance
Company
Ropes & Gray LLP
Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row.
Founded in 1865
1001-5000 employees
H1B Sponsorship
Ropes & Gray LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (24)
2023 (24)
2022 (38)
2021 (21)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
B
Bruce Willman
Chief Financial Officer
Amanda Persaud
Partner
Recent News
bloomberglaw.com
2025-12-05
Company data provided by crunchbase