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Astro · 2 months ago

Intern – Administrative Support, GCEO Office

All Asia Broadcast Centre

Internship

Onsite

Intern

Astro is Malaysia’s leading entertainment company, known for its vibrant and energetic office culture. The Intern in the GCEO Office will provide comprehensive administrative support, assist with travel coordination, and engage in event planning, contributing to the smooth operation of the executive office.

Entertainment

Responsibilities

Provide day-to-day administrative assistance to the Admin Executive / Executive Assistant

Assist in scheduling meetings, preparing documents, and managing correspondence

Manage external guest arrangements, including registration, agenda coordination, refreshments, and Astro office tours (as required)

Support logistics and coordination for executive engagements and events

Assist with processing and submission of expense claims

Support facilities-related tasks and coordination

Maintain organised records and systems for claims summaries, annual leave, travel, and personal documentation

Prepare and serve refreshments for the GCEO and visiting guests

Provide support to consultants as needed

Collaborate closely with HR on onboarding and offboarding processes

Arrange Board of Director, Chairman and direct reports birthday gifts

Follow up and compiling of reports

Maintain confidentiality and professionalism in all interactions

Provide assistance with any other ad hoc tasks or responsibilities as required to support the smooth functioning of the GCEO office

Identify and analyse upcoming travel requirements

Liaise with the appointed travel agent (Mayflower) to obtain quotations and compare prices with direct bookings via airlines, hotels, Booking.com, or Agoda

Prepare a summary of options with recommendations based on cost and convenience

Raise eTRF (electronic Travel Request Form) and maintain an Excel tracker for all travel arrangements

Ensure all necessary travel documents and requirements are prepared in advance (e.g., ICAC clearance, K-ETA, visas)

Plan and organise internal engagement activities such as workshops, year-end dinners, and leadership offsite events

Collaborate closely with HR and the company engagement committee on initiatives including JKK, MVP recognition, Townhalls, sports events, festive celebrations, and other employee engagement programs

Support in following up with Business Units (BUs) to gather updates and ensure timely responses

Assist in compiling, organising, and analysing data

Handle ad hoc tasks and research assignments from the Chief of Staff

Qualification

Microsoft OfficeAnalytical abilityOrganisational skillsCommunication skillsResourcefulnessWriting skillsTeam playerAttention to detailConfidentiality

Required

Currently pursuing a diploma or degree in Business Administration, Management, Executive Secretary Studies, Communications or a related field

Strong organisational, communication skills, analytical ability, writing and a self-motivated team player who is independent and resourceful

Able to maintain confidentiality and professionalism in all interactions

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Demonstrate strong numerical awareness and attention to detail by consistently comparing options and ensuring the most cost-effective choices are made to support savings and budget efficiency

Able to work independently, handle multiple tasks efficiently and work under timelines

Discreet, reliable, willingness and eager to learn