Allison Transmission · 2 days ago
Executive Assistant
Greater Indianapolis
Full-time
Onsite
Senior Level
5+ years expAllison Transmission is a leading company that has powered vehicles and technology for over 100 years. The Executive Assistant will provide comprehensive administrative support to Senior Executives, managing schedules, travel arrangements, and facilitating communication with Board members while maintaining a high level of discretion and confidentiality.
AutomotiveIndustrial ManufacturingManufacturing
Responsibilities
Schedule management – coordinates schedule for the Executive and others, prioritizing functions and appointments, ensuring meetings, deadlines, presentations and other duties of the Executive office are carried out seamlessly. Focus and anticipate executive needs well in advance of schedules - with a goal of minimizing time spent on administrative tasks, increasing efficiency and freeing up work time
Travel arrangements – coordinates travel itineraries and prepare expense reports in a timely manner, and in adherence with Allison Global Travel Policy Assist in arranging visas, passport renewals and other occasional travel needs
Board Liaison – facilitates communication and uploads information to Director’s Desk portal; schedules meetings and coordinates dinners and meeting food/refreshments; collaborates with peers to handle all hotel accommodations and special requests for Board members; on-site contact for all Board members
Gatekeeping – screens phone calls, takes requests for meetings and coordinates various aspects of interdepartmental communication as necessary
Prepares business letters on behalf of the Executive when requested
Organize Staff Meetings – distribute monthly agendas and prepare audio/visual equipment prior to meetings
Collaborate with Allison functions to support broader organization on requests related to telecommunications (cell phones) and association memberships / periodical renewals
Maintain databases, share drive sites with all presentations for reference by select employees across the organization; grant and maintain website access rosters
Maintain high level of discretion and confidentiality in all matters
Work with visitors / consultants – organize visits, including hotel reservations and on-site meeting rooms; arrange catering and authorize guest Wi-Fi requests, process all Non-U.S. Persons paperwork; secure guest wireless access; process paperwork for ID badges
Build connections / relationships with assistants of frequently engaged executives of customers and others industry executives - proactively help plan / schedule meetings where requested
Plan and execute Town Halls or other functional events occasionally
Qualification
Required
Excellent organizational skills and the ability to handle multiple tasks based on guidance
High-level of business insight and emotional intelligence applied to operating in a corporate setting
Highly proficient in the use of office automation tools and administrative software
Very strong Microsoft skills and the ability to handle multiple calendars
Ability to work cross-functionally with other departments to accomplish objectives, including Corporate Executive Team, Human Resources, IT, Finance and Engineering groups
Proficient with written and spoken business communication
5+ years of experience providing direct administrative support to senior level (C-Suite) executives
Preferred
Knowledge of international travel requirements and scheduling, to include business visa processing
Ability to generate departmental reports with analytic insights
Familiarity with Concur Expense system
Benefits
Choice of medical plans with prescription coverage
Employer HSA contribution
Dental & Vision Insurance
Paid Parental Leave
Short & Long-Term Disability
Other voluntary benefits including: Critical Illness, Hospital Indemnity, Identity Theft Protection and Pet Insurance
401K with generous Company match & contribution
Accrued Paid Time Off
12 Paid Holidays
8 hours paid volunteer time per year
Robust employee wellness program
Tuition assistance program & Dependent scholarship program
On-site blood drives
Voluntary employee groups open to all who wish to participate, including: Global Women’s Network, Emerging Professionals ERG, Multicultural ERG, Veterans ERG, Toastmasters Club, and more.
Company
Allison Transmission
Allison Transmission is a leading designer and manufacturer of vehicle propulsion solutions for commercial and defense vehicles, the largest global manufacturer of medium- and heavy-duty fully automatic transmissions, and a leader in electrified propulsion systems that Improve the Way the World Works.
1001-5000 employees
H1B Sponsorship
Allison Transmission has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (8)
2023 (12)
2022 (5)
2021 (5)
2020 (4)
Funding
Current Stage
Public CompanyTotal Funding
$500M2025-11-04Post Ipo Debt· $500M
2012-03-15IPO
2007-06-28Acquired
Leadership Team
David Graziosi
Chair, President and Chief Executive Officer
Fred Bohley
Senior Vice President, Chief Operating Officer, CFO & Treasurer
Recent News
MarketScreener
2026-01-03
2026-01-03
Company data provided by crunchbase