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Crowley Fleck Attorneys PLLP · 1 month ago

Receptionist (part-time, 25 hours/week)

Bozeman, MT

Full-time, Part-time

Onsite

Entry Level

1+ years exp

Crowley Fleck Attorneys PLLP is seeking a part-time Receptionist for their Bozeman, Montana office. The Receptionist will provide general office support, be the first point of contact for visitors, and perform various administrative and clerical tasks to ensure efficient day-to-day operations.

ConsultingFinancial Services

Responsibilities

Answers, screens, and routes incoming phone calls

Greets clients, visitors, and guests

Determines the purpose of each person’s visit and directs or arranges escort to the appropriate location

Provides accurate information or redirects to the appropriate person in response to internal and external inquiries

Schedules conference rooms

Assists with maintaining the waiting area/lobby and other areas such as conference rooms

Operates office equipment which may include but is not limited to a multi-line telephone system, video conferencing equipment, copier, scanner, fax machine, and printer

May assist with clerical tasks such as handling mail, postage, parking validation, setting up conference bridges, filing, copying, scanning, faxing, word processing, running errands, and restocking supplies depending on the office needs

Provides administrative support to other departments as requested

Maintains admin lists, phone lists, and other details specific to the office

Responsible for tracking and storing the AED machine for the office

Qualification

Customer service skillsMicrosoft Office SuiteAttention to detailInterpersonal skillsConfidentialityTeam collaborationAdaptabilityWritten communicationDecision making

Required

High school diploma or equivalent

Minimum of one year of experience in a professional environment

Working knowledge of Microsoft Office Suite, Adobe, and other similar software

Must be able to read, comprehend, and follow written and verbal instructions

Valid driver's license

Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients

Able to maintain strict confidentiality of client and firm information

Able to work in collaboration within a team and independently

Able to learn new skills as technology evolves

Possesses excellent attention to detail, follows up on projects, and follows through on deliverables

Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently

Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members

Flexible and able to respond quickly and positively to shifting demands and opportunities

Able to effectively work in a multi-office environment and a culturally and educationally diverse environment

Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information

Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings

Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one's behavior on others

Able to independently formulate sound decisions and select an effective course of action using available information

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 25 pounds at times