Barnes & Thornburg LLP · 9 hours ago
Legal Administrative Assistant - Corporate
New York, United States
Full-time
Onsite
Senior Level
5+ years expBarnes & Thornburg LLP is a law firm seeking a Legal Administrative Assistant for their Corporate practice. The role involves performing various administrative duties for attorneys, maintaining client relations, and ensuring confidentiality while managing legal documents and office tasks.
Legal
Responsibilities
Solid working knowledge and a demonstrated high acumen in the operation of computer software applications, specifically Work, Outlook, iManage, Excel, PowerPoint, Adobe PDF and other firm software as required
Prepare correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Drafts correspondence, edit, redline, apply style schemes, proofread documents as requested, including engagement letters, memoranda, audit letters, and other correspondence
Has an understanding and handling of routine corporate matters such as formations, generation of organization of documents and agreements
Handles incoming mail and ensures that outgoing mail is delivered timely. If necessary, routes mail to specific delivery service and follows up on timely delivery
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system
Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
Arranges for meetings/conference rooms, using the firm’s conference room reservation software system
Assist accounting billing assistant with month end billing and other billing matters as requested by assigned attorneys. Processes bills; proofs billing sheets; reviews and edits bills
Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner
Collaborate with other administrative support staff when needed. Assist with filling in when other team members are on vacation i.e, other LAA’s receptionist etc. Be a team player
Has some litigation experience to assist the Litigation team when needed
Prepares and submits travel expenses reports and other business-related expenses for reimbursement. Handles payment of outside vendor services as necessary
The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodation. Reasonable accommodation requests may be accommodated, absent undue firm hardship
Qualification
Required
5+ years' experience working in a professional environment
Must have advanced skill level in Microsoft Office products
Highly motivated to support all aspects of a busy Corporate practice
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 65 wpm
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to proofread typed material for grammatical, typographical or spelling errors
Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
Interpersonal skills are necessary to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact
Able to multi-task in a fast-paced environment
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours
Preferred
law firm experience preferred
Company
Barnes & Thornburg LLP
In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.
1001-5000 employees
H1B Sponsorship
Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
2021 (3)
Funding
Current Stage
Late StageLeadership Team
Brittany Garcia
Partner
David Wong
Attorney
Recent News
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