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WilmerHale · 1 week ago

Legal Recruiting and Personnel Coordinator

New York, NY

Full-time

Onsite

Entry Level

1+ years exp

WilmerHale is a leading, full-service international law firm with a commitment to providing quality legal services and promoting diversity. The Legal Recruiting and Personnel Coordinator will be responsible for managing legal personnel processes and supporting the legal recruiting efforts, ensuring effective delivery of programs aligned with the firm's talent management goals.

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Comp. & Benefits

Responsibilities

Responsible for the effective, efficient, and consistent delivery of programs and projects in alignment with the Firm’s overall competency-based talent management program for lawyers, primarily focusing on legal personnel and legal recruiting

In collaboration with the Legal Personnel team, coordinates the semi-annual evaluation processes for associates, senior associates, counsel, special counsel, discovery attorneys, and staff attorneys

In collaboration with the Legal Personnel Manager, acts as a consultant and cultivates strong working relationships with members of the Associates, Senior Associates and Counsel Committees and their associate and counsel mentees

Compiles and analyzes statistical information and creates necessary reports to assist with various information requests and survey submissions

In collaboration with the Recruiting team, coordinates aspects of the arrival process for lateral hires, incoming attorneys, staff attorneys, and technology specialists

Coordinates all aspects of the attorney departure and transition process. Effectively conducts exit interviews of departing lawyers and exercises sound judgment in escalating matters that require management’s attention. Assists Legal Personnel Manager with exit interview analysis

Collaborates with managers to implement the annual attorney compensation process

Assists with planning and coordinating various firm-wide and local programs, events, and meetings, including securing of meeting rooms, meeting room preparation, on-site coordination, and trouble shooting

Responsible for developing a comprehensive knowledge of all firm policies and practices as it relates to attorneys and works to ensure the appropriate implementation of each

Updates Oracle as needed. Maintains all attorney personnel information, files, and records to ensure accuracy and confidentiality of the same

Learns and understands the firm's leave and reduced hours policies. Takes the lead on communication with attorneys regarding leaves. Closely tracks leave and reduced hours' time

Completes monthly reporting for attorneys not admitted to practice and conducts necessary follow up to ensure individual compliance

Works with various individuals within the firm to ensure the appropriate reimbursement of expenses as well as tracking and paying vendor bills in accordance with firm policies

Assumes other duties and responsibilities as assigned

Relationships with and provide ongoing support, guidance, and assistance to the local OI committee members

Drafts various OI-related communications for the OI function

Coordinates and oversees OI sponsorship programs and events, including tracking attendance, and securing payment

Manages affinity groups distribution lists

In collaboration with the Legal Recruitment Manager, successfully designs, effectively and efficiently coordinates, and evaluates all aspects of the firm’s Summer Associate Program including, pre-arrival processes and communications, orientation, mentoring program with partners and associates, social and community service events, diversity events and initiatives, educational and special firm programming

In conjunction with Hiring Partner, Summer Program Co-Chairs, Practice Managers, and the Recruitment Manager, generates interest and solicits substantive summer associate work assignments and observational opportunities from the firm’s practice areas and pro bono programs. Manages the workload reporting system and evaluation process for summer associates

In collaboration with the Legal Recruitment Manager, effectively and efficiently coordinates the law school student recruitment process including supporting efforts for the firm’s branding initiatives and targeted law school communications. Facilitates the selection and scheduling of law schools for campus interviews. Schedules student and attorney interviewers for on-campus and in-office interviews. Coordinates and reviews interview feedback and facilitates the hiring decision process with the Hiring Committee; participates in follow-up activities and monitors the effectiveness of follow-up activity with offerees. Coordinates recruitment receptions, offer dinners and functions, both in-house and on-campus for assigned schools

In collaboration with the Legal Recruitment Manager, helps to determine participation in and coordination of on campus recruiting related events used to build the firm brand with students and student organizations

Ensures accuracy of recruitment and interview process data and assists with Affirmative Action plan compliance and reporting

Drafts, processes, and files related recruitment correspondence; runs background checks for all new hires and demonstrates sound judgment when elevating issues as needed

Compiles and analyzes recruitment statistics both in preparation for and during the recruitment season for Hiring Committee meetings and ongoing for general firm metrics reporting and external survey purposes

Participates in the effective engagement and ongoing relationship building with law schools and law student groups throughout the calendar year (e.g. panel presentations for 1Ls, events and sponsorship opportunities, communications, etc.)

Coordinates the recruitment of judicial clerks and aspects of the lateral attorney recruitment process

Identifies appropriate sourcing and develops relationships with resources (when applicable) from on-line searches, external job postings, ads, educational institutions, professional associations and publications, employment agencies and search firms

Coordinates all aspects of the arrival process for new associate orientation/onboarding, lateral hires, staff attorneys, and technology specialists. Provides substantive feedback and methods for improving and expanding the process

Responds to requests of legal and support staff, providing them with general information or directing their requests to the appropriate Administration liaison

In alignment with the firm’s strategic goals, objectives, and initiatives, assists with the annual budget preparation and monthly monitoring of accounts, anticipates and resolves discrepancies, handles related payments, reimbursements, and issues

Contributes to the Firm’s Service Excellence initiative to consistently improve its image internally and externally. Display professionalism, quality service and a “can do” attitude to internal members/departments of the firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person

Qualification

Legal recruiting principlesData analysisMicrosoft Office SuiteTalent management softwareApplicant tracking systemsAttention to detailWritten communicationInterpersonal skillsTime managementConfidentiality

Required

Strong attention to detail, excellent written and analytical skills, and ability to multi-task and take initiative are required

Ability to work in a team environment is critical. Motivation and drive are important

Successful time management skills are required

Strong data analysis skills are required, including the ability to compile, review and determine logical conclusions or recommendations based on data or information that is varied in content or format

Excellent technical skills required, including proficiency in Microsoft Outlook, Excel, Word, and PowerPoint

Demonstrated knowledge of legal recruiting principles, policies, practices, issues, and processes

Good oral and written communications skills, including thorough knowledge of business English, grammar, spelling, and punctuation and ability to compose routine business correspondence

Strong interpersonal skills, including the ability to work effectively with people at all levels, both inside and outside WilmerHale

Ability to work effectively with minimal supervision

Demonstrated experience handling highly sensitive and confidential matters discreetly

1-3 years of experience, preferably in law firm or other professional services firm

Experience working in a professional environment and interfacing with significantly senior colleagues is required

Prior experience working independently or with little supervision on some projects

Bachelor's degree or equivalent experience is required