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Rockbridge · 3 weeks ago

Executive Assistant and Coordinator

Columbus, Ohio Metropolitan Area

Full-time

Onsite

Mid Level

3+ years exp

Rockbridge is a hospitality-centered investment firm focused on cultivating value and enriching life. The Executive Assistant and Coordinator will provide essential administrative support to the Managing Director of Development while also coordinating projects to ensure timely execution and effective communication across teams.

Financial Services

Hiring Manager

Christopher Hurley, SHRM-CP

Responsibilities

Provide proactive and responsive administrative support to the Managing Director of Development

Manage business email and calendar, including scheduling and prioritizing meetings, conference calls, travel, and events

Prepare, edit, and proofread correspondence, presentations, reports, and other written materials

Manage meeting logistics, including agendas, presentations, materials, note-taking, and follow-up action tracking

Prepare monthly expense reports and reconcile receipts with accuracy

Maintain confidentiality while supporting high-level strategic and operational initiatives

Perform a variety of professional administrative tasks, including booking appointments, managing logistics, and conducting research

Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives

Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps

Coordinate internal resources and external partners to ensure project objectives and deadlines are met

Support document and data organization for active projects, including contracts, budgets, schedules, and communications

Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments

Qualification

C-suite support experienceProject coordinationMicrosoft Office SuiteAttention to detailInterpersonal skillsCommunicationOrganizational skillsWork under pressureConfidentiality

Required

Strong attention to detail, process orientation, and general administrative skills

3-5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries

Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact

Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization

Knowledge of or ability to learn a variety of computer software applications, including the Microsoft Office suite (particularly, Word, Excel, and PowerPoint, Profit.co) as well as other software applications

Strong drive and ability to pivot quickly in a rapidly changing environment

Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed

Must operate with a high level of discretion and maintain confidentiality