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Alliant Property Management, LLC · 1 month ago

Property Management Administrative Assistant

Naples, FL

Full-time

Onsite

New Grad, Entry Level

Alliant Property Management, LLC is seeking a Property Management Administrative Assistant to join their team. The role involves supporting Community Association Managers with various administrative tasks, ensuring smooth operations and effective communication with clients and vendors.

Responsibilities

Proactive communication with customers, vendors, and clients via telephone

Assist association managers with the organization of the day to day projects

Organizing, writing and sending written correspondence and violation letters and general correspondence as directed by the manager

Perform data entry and uses software programs

May require research skills to troubleshoot customer question, problem or task given by the manager

Preparing reports and spreadsheets as directed by the manager

Keeping track of meeting notes and typing minutes when requested by manager

Assisting with client mailings as instructed by the manager

Attend meetings when required by manager

General office duties which include but are not limited to: fielding telephone calls, drafting letters and emails, scanning documents, copying documents, faxing documents, gate system information, filing, and any other office duties required for the job

Attends Community Association Management (CAM) classes and takes test to acquire license (CAM) within nine months with the potential of being promoted to the next level (Assistant Community Manager) and eventually CAM

Qualification

CAM licenseOffice administration experienceWord proficiencyExcel proficiencyCustomer service skillsMultitasking abilityCommunication skillsOrganizational skillsProblem-solving skillsInterpersonal skills

Required

Strong written and verbal communication skills, organizational and customer service skills are essential

Must have experience in general office administration

High school diploma and/or equivalent to diploma

Must be a self-starter who is able to multitask effectively

Excellent interpersonal communication and problem-solving skills; must be able to confidently deal with a wide diversity of people

Commitment to great customer service, continuous improvement, honesty and integrity

Proficient in word and excel, and the ability adapt and learn new computer programs

Ability to develop and sustain positive and co-operative working relationships with a broad variety of managers, co-workers, clients, owners and vendors

Drug Free Employer

Must have CAM license within above timeframe