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Mid-America Transplant · 1 month ago

Administrative Assistant Level II

Saint Louis, MO 63110, USA

Full-time

Onsite

Entry Level

2+ years exp

Mid-America Transplant is dedicated to saving lives through organ donation and transplantation. The Administrative Assistant II plays a vital role in providing administrative support to ensure efficiency in document management, meeting coordination, and travel arrangements, while also representing the organization's brand and culture.

CommunitiesHealth Care

Comp. & Benefits

Responsibilities

Coordinates and maintains calendars and appointments for assigned leaders

Coordinates various meetings, conference calls and events

Provides administrative assistance to assigned leaders with problem solving, project planning and execution of goals and objectives

Maintains departmental meeting minutes

Organizes out of town travel, hotel and meeting arrangements

Undertakes research and information gathering activities to provide leaders with data as requested

Completes word processing, PowerPoint, excel spreadsheets, database, expense reports and special assignments as needed

Attends and participates in organizationally and departmentally required meetings

Coordinates assigned cross-departmental projects or committees to ensure standard process compliance and effective flow of communication and information

Optimizes stakeholder satisfaction by ensuring accurate and timely communication

Serves as a liaison with other departments in the resolution of day-to-day administrative issues

Utilizes and updates appropriate databases

Answers, evaluates and routes incoming calls in a timely and professional manner to ensure both external and internal stakeholder satisfaction

May at times support the organization as front desk point of contact

Qualification

Microsoft OfficeCalendar managementProject managementWritten communicationCustomer serviceTime management

Required

High school diploma required

Superb grammar and written communication skills

Extensive software skills including Microsoft Office applications and the ability to learn new software

Outstanding communication and customer service skills (written and verbal)

Time management and Project management skill set

Preferred

2 Years' experience supporting management level preferred

Associate's/Bachelors degree in Business Administration or related field a plus

Benefits

Health insurance premium options at zero out of pocket for single coverage, eligible on your first day

401(k) Retirement Match - offering up to a 5% match of annual salary starting the 1st day of the month following your start date

401(k) Retirement Plan – offering up to another 9% contribution of your annual salary after one year

Paid Life Insurance – four times your salary

Paid Long Term Disability

Annual incentive plan in addition to annual salary increases

Tuition Reimbursement

Company

Mid-America Transplant

Since 1974, Mid-America Transplant has served as the regional organ and tissue procurement organization for eastern Missouri, southern Illinois, and northeast Arkansas, serving 4.7 million people in 84 counties.

Founded in 1974

St Louis, Missouri, USA

201-500 employees