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Beacon Health System · 1 month ago

Surg Svc Instr Analyst (MHO)

South Bend, IN

Full-time

Onsite

Mid, Senior Level

3+ years exp

Beacon Health System is committed to delivering outstanding care and inspiring health. The Surg Svc Instr Analyst is responsible for managing instrument inventory processes and collaborating with various departments to ensure the availability of necessary surgical instruments and supplies.

FitnessHealth Care

Responsibilities

Responsible for completing multiple aspects of inventory processes: ordering, receiving, monitoring, tracking, controlling and distributing instrument inventory

Routinely works with vendors, Materials Management, Sterile Processing staff, Clinical Coordinators, Purchasing and Surgical Services Management to control instrumentation and implants necessary to complete surgical procedures

Coordinates year-end valuation of set inventory

Maintains a high level of working knowledge of required elements in the Sensitrac, Cerner and PeopleSoft systems to accurately control instrumentation and related inventory

Performs routine and timely maintenance in these systems to accurately reflect the physical layout of instrumentation and related inventory

Maintains a high level of working knowledge of instrumentation and their related implants

Works with clinical, informatics, and central sterile staff to introduce new instrumentation

Maintains a systematic and transparent approach to insure timeliness of responsibilities and expected tasks

Maintains ownership, coordinates with and/or suggests improvements to support more efficient placement of instrumentation and supplies

Communicates with the Purchasing department and works with vendors regarding the status of incoming product, expediting the receipt of supplies, resolving back orders as well as incorrect and incomplete shipments

Effectively run and analyze reports from multiple systems to perform routine analysis

Effectively understands the different business unit set ups in the Material Management System as it relates to the purchase and replenishment of instruments and supplies

Attends computer related training sessions, workshops and meetings when relevant

Proactively sets up informative meetings with appropriate management and staff to facilitate process improvements

Effectively communicates with vendors, hospital management or staff as needed concerning any issues with instruments and inventory

Completes other job-related duties and projects as assigned

Attends and participates in department meetings and is accountable for all information shared

Completes mandatory education, annual competencies and department specific education within established timeframes

Completes annual employee health requirements within established timeframes

Maintains license/certification, registration in good standing throughout fiscal year

Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department

Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self

Adheres to regulatory agency requirements, survey process and compliance

Complies with established organization and department policies

Available to work overtime in addition to working additional or other shifts and schedules when required

Qualification

Inventory controlInstrumentation knowledgeMaterials managementCSCRT certificationMS ExcelAnalytical skillsCommunication skillsOrganizational skillsCritical thinkingInterpersonal skills

Required

High school diploma

CSCRT certification within one year of employment required

A minimum of three years in a materials management/inventory control environment or five years in related healthcare environments is required

Demonstrates an in-depth understanding of instrumentation and inventory control

Demonstrates the ability to work with minimal supervision

Demonstrates a quantitative, analytical, critical thinking, decision making and organizational skills necessary to perform essential functions of the position in a timely manner; including an intermediate level of spreadsheet (i.e. MS Excel) knowledge as an analysis tool to generate and evaluate reports

Demonstrates the interpersonal and communication skills (both verbal and written) necessary to articulate ideas clearly and concisely to effectively interact in a variety of situations with all levels of management, vendors and other staff members

Demonstrates the independent judgement necessary to adapt standard methods of practice to meet variations in fact and/or conditions

Demonstrates knowledge of materials operations and systems and processes

Demonstrates the skills necessary to use and comprehend medical terminology and medical abbreviations

Demonstrates the ability to work in a fast-paced, quality-focused environment that frequently deals with stressful situations and deadlines

Demonstrates the ability to prioritize and multi-task

Must be able to work for long periods of time in front of a computer

Must be able to work for long periods of time in sterile areas that require specific attire and the ability to be on your feet

May be exposed to bio-hazards, unpleasant orders or sounds and high noise levels

Requires the physical ability and stamina to perform the essential functions of the position which may include: climbing stairs, lifting up to 30 lbs., sitting or standing for long periods of time, bending, stooping or walking moderate distances