MIT Lincoln Laboratory · 3 hours ago
Group Administrative Assistant
Lexington, MA
Full-time
Hybrid
Mid, Senior Level
$32/hr - $38.10/hr
5+ years expMIT Lincoln Laboratory is a leader in developing human-centered technologies for national security challenges. The Group Administrative Assistant will support the daily operations of the Human Health & Performance Systems Group, ensuring smooth organizational execution and fostering a positive group culture through effective administrative support.
BiotechnologyInformation TechnologyNational SecuritySecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage multiple calendars, including conference room scheduling
Coordinate internal and external meetings and visits
Maintain office equipment and supply levels
Serve as the property coordinator and point of contact for property-related matters
Enter timesheets, process shopping carts, procurements, and expense vouchers
Arrange travel and submit expense reports
Perform data entry into Laboratory web-based forms and maintain spreadsheets
Compose and archive correspondence for the office
Support onboarding for new hires and escort visitors
Provide coverage for administrative absences in other offices as needed
Set priorities and manage multiple concurrent tasks in a fast-paced environment
Work independently under minimal direction, anticipating administrative needs
Take ownership of key processes, such as onboarding logistics and external visitor meeting coordination
Organize team-building activities, workshops, conferences, and special events to foster collaboration and engagement
Demonstrate effective written and oral communication skills and interpersonal management
Maintain professionalism in communication with senior management, external parties, and group members
Handle private and classified electronic and hard copy information with discretion
Submit release reviews and contribute to the success of security audits
Submit facilities and IT work orders
Coordinate logistics for office moves and facility renovations
Manage conference room scheduling and communications with staff and service personnel
Additional special projects may be assigned to as part of the role
Qualification
Required
High school diploma or equivalent required
Minimum of 5 years of relevant administrative experience; post-high school education may count toward experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Zoom
Strong written and verbal communication skills
Attention to detail
Ability to manage multiple priorities
Demonstrated ability to handle sensitive and confidential information with integrity and sound judgment
Proven ability to work collaboratively in a team environment and contribute positively to group dynamics
Comfortable navigating a fast-paced, multi-faceted environment with evolving priorities
Preferred
Post-high school education preferred
Familiarity with SAP, Concur, SuccessFactors, and other tools is a plus
Benefits
Comprehensive health, dental, and vision plans
MIT-funded pension
Matching 401K
Paid leave (including vacation, sick, parental, military, etc.)
Tuition reimbursement and continuing education programs
Mentorship programs
A range of work-life balance options
... and much more!
Company
MIT Lincoln Laboratory
MIT Lincoln Laboratory is a federally funded research and development center chartered to apply advanced technology to problems of national security.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.25MKey Investors
Patrick J. McGovern Foundation
2023-12-20Grant· $0.25M
Leadership Team
Israel Soibelman
Chief Strategy Officer
Recent News
2025-11-20
2025-10-23
2025-10-17
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