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SCA Health · 2 days ago

Receptionist

Birmingham, AL

Full-time

Onsite

Entry Level

$18/hr - $20/hr

2+ years exp

SCA Health is a healthcare organization focused on providing accessible, patient-centered practice solutions. The Corporate/Regional Office Receptionist plays a vital role in supporting the office's daily operations, including greeting guests, managing calls, and assisting with various administrative tasks.

BiotechnologyHealth CareHospitalMedicalPersonal Health

Responsibilities

Presence at the reception desk is a priority

Greet guests and notify SCA Health teammates of their arrival

Screen calls, take messages and return phone calls, as appropriate

Listen to and return any calls left on the answering machine overnight

Retrieve mail from mail room, sort, and place / scan mail accordingly

Sign for packages and notify recipients of their arrival. Receive all UPS / FedEx deliveries. (be able to lift 25lbs boxes)

Maintain clean and tidy common areas

Verify vendor and visitor sign in

Check break rooms for supplies and tidiness. This includes replenishing utensils in drawers and paper goods in cabinets. Coffee / tea is restocked and reordered as needed

Keep drink refrigerator stocked for meetings

Check the copiers are working properly and make sure there is a good supply of copy paper on hand

Assisting office manager with mail room; ordering supplies and UPS shipping

Assisting other Departments with scanning, filing, shipping, etc. as needed

Assists with creating badges for new hires and coordinates with building security for additional access needs

Help with reserving conference rooms when needed and setting up / cleanup for meetings

Make sure all conference rooms look neat with chairs pushed in and whiteboards clean

Triage A/V support needs for conference rooms and offices

Acts as direct point of contact for building maintenance and/or housekeeping needs and escalates issues to Office Manager

Partners with Executive/Administrative Assistants in running the day-to-day office functions, (i.e. scheduling cleaners, painters, repair companies, building management, answer phones when other receptionists are on vacation, ordering supplies for Corporate/Regional office, printer copier triage, etc.)

Supports Executive Assistants with travel and expense report duties

May support a Senior Leader with additional administrative needs

Engaged with senior SCA Health leadership to ensure their significant SCA Health office location receives communications regarding changes in access, parking, building construction and maintenance, visitor movements, site-wide activities, etc

Other duties as assigned

Qualification

MS OfficeOutlookPowerPointAudio visual equipmentBilingualCommunicationProfessional appearanceClerical experience

Required

High school diploma or equivalent

Basic computer skills: primarily MS Office, Outlook, PowerPoint, ZOOM, Teams, office telephone and audio visual equipment

Strong communication skills

Professional appearance

Preferred

Two years of previous clerical experience is preferred

Bilingual preferred

Benefits

Medical, dental, and vision coverage

401k plan with company match

Paid time off

Life and disability insurance

Company

SCA Health

Glassdoor3.8

SCA Health is a national surgical and practice management company serving over two million patients each year at more than 370 clinical locations and 250 physician practice clinics.

Founded in 1982

Birmingham, Alabama, USA

10001+ employees