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University of Washington · 2 months ago

Faculty Recruiter/Academic HR Manager

Seattle Campus

Full-time

Hybrid

Mid, Senior Level

$71K/yr - $106K/yr

2+ years exp

The University of Washington is a premier educational and research institution, and they are seeking a Faculty Recruiter/Academic HR Manager for the Department of Psychiatry and Behavioral Sciences. This role focuses on faculty recruitment, onboarding, and compliance while supporting the educational mission of the department and ensuring compliance with policies and regulations.

EducationHigher EducationUniversities

Responsibilities

Develop and implement recruitment campaigns targeting psychiatry residents and other candidate pools (e.g., emails, mailers, LinkedIn, conferences). Includes development of print and digital recruitment collateral and talking points through partnership with the Department’s Associate Director of Communications

Manage full cycle recruiting: posting positions and advertisements in Interfolio, targeted trade journals and websites, sourcing diverse candidates, screening applications, and preparing offer letters

Partner with service chiefs and leadership to identify top candidates and forecast hiring needs; maintain candidate banks for future positions

Proactively source and actively network with internal and external partners (including department chairs, residency program directors) to expand candidate pipelines and identify candidates for recruitment

Organize and represent the department at recruitment events and national professional society meetings (including occasional travel)

Keep abreast of information to use in our recruitment efforts (e.g., rankings, why WA is the best state in America, UW Medicine best employer, etc.)

Maintain recruitment metrics (e.g., open/filled positions, time-to-fill, forecasted needs, separations) and report trends

Advise service chiefs and leadership on the recruitment regulations, best practices, and compensation guidelines

Ensure compliance with federal, state, and university recruitment and hiring policies and laws

Support recruitment of new faculty, acting, clinical, tenure, without tenure and research faculty, as well as trainee appointments (postdoctoral scholars, fellows, non-ACGME fellows, clinician researchers, etc.) including posting advertisements, coordinating search committees, advising the Chair, and scheduling visits in accordance with Department, School of Medicine, and University policies

Manage and submit annual hiring plan to the School of Medicine

Partner with the lead Faculty HR Business Partner to ensure compliance with all policies and requirements for Interfolio postings, Workday entries, onboarding, and collective bargaining agreements

Manage collection and timely submission of appointment packets; Coordinate Medical Staff appointment packets with Office of Medical Staff Appointments (OMSA); request AMC access for all appointments, and EPIC access for clinically active appointments

Oversee onboarding and separations in compliance with the University and School of Medicine requirements

Implement appointment, reappointment, and promotion processes under delegated authority from the lead Faculty HR Business Partner

Manage all appointments, reappointments, and promotions in compliance with University and School of Medicine requirements and deadlines

Oversee annual and term faculty (courtesy, clinical, acting, adjunct, affiliate, and visiting) appointments, reappointments, promotions, CTM and Workday updates, onboarding, and separations

Oversee the annual merit review process

Manage reappointments and separations for trainees (postdoctoral scholars, Fellows, Non-ACGME Fellows, clinician researchers, etc.) in accordance with collective bargaining agreements in Workday and on PsycSource, the department’s intranet and internal ticketing/tracking system

Prepare annual materials and communications for faculty and academic personnel actions, ensuring review materials are distributed to voting faculty

Support mandatory and non-mandatory promotion processes for regular and research faculty

Manage faculty compensation actions (e.g., X/Y shifts, ADS, TPS, MAC, SAAC, retentions), prepare justification letters for the Chair, and complete CTM and Workday updates and business processes

Process FTE changes and ensure data accuracy in SOM CTM system and Workday

Maintain electronic records of faculty appointments, licensure, outside compensation, annual review, and other documents within the department

Identify and address issues requiring early intervention using independent judgment, collaborating with other decision makers as needed

Respond to audit requests from the School of Medicine in a timely manner

Advise and provide guidance to department faculty and staff on new Academic HR policies and procedures

Run Workday reports to track reappointments, ensuring timely processing and extensions

Assist with academic personnel leave tracking and reporting

Identify opportunities for process improvement; draft proposals, implement plans, and evaluate outcomes

Continuously evaluate and improve recruitment policies and procedures

Perform other faculty affairs tasks as assigned

Qualification

Faculty recruitmentHR management principlesWorkday transactionsCustomer serviceCompliance knowledgeProcess improvementResearch skillsCommunicationOrganizational skillsTeam collaborationProblem-solvingConfidentialityTime managementInterpersonal skillsInitiativeFlexibility

Required

Bachelor's Degree in human resources, business, social sciences, communications, or related field AND two years experience OR equivalent combination of education and experience

Demonstrated understanding of HR management principles, including recruitment (e.g., outreach, sourcing, networking), engagement, development, compensation, employee relations, employment law, and benefits

A thorough understanding of State and Federal policies related to human resources

Strong customer service orientation with the ability to maintain a positive attitude

Successful, demonstrated ability to provide very high-quality customer service

Solutions-oriented, demonstrating strong initiative and follow-through

Ability to handle confidential information with tact, discretion, and diplomacy, and to maintain strict confidentiality. Work with confidential information and take appropriate action

Successful history and ability to work on large, complex projects in a deadline-driven environment

Must be a self-starter who works successfully from stated goals without instruction

Must be able to work independently with exceptional organizational, planning, time management skills, and initiative. Must also be able to work as a member of a team and to collaborate with others

Excellent written and verbal communication skills, and strong interpersonal skills; ability to maintain a calm demeanor under pressure and communicate effectively at all levels within an organization

Professional level competency with general MS Office applications, e.g., Word, Excel, Outlook, Teams, and ability to learn new software applications as necessary to do the job

Ability to thrive while working with a high volume of work and critical, time-sensitive deadlines. A flexible and open mindset is essential

Ability to research and synthesize information and communicate effectively to lay audiences in verbal and written form

Possess in-depth knowledge of Workday transactions and functionality, including initiation, approvals, process-flows, downstream impacts, and business consequences

Preferred

Three to five years of relevant work experience

Experience with academic personnel

Experience with Psychiatry and Psychology specialties

Experience organizing and staffing recruitment booths and in creating recruitment and outreach materials

Experience creating recruitment plans, candidate banks, outreach strategies, and networking through multiple avenues (e.g., professional societies, affinity groups, listervs, etc.)

Proven expertise at managing both academic and staff human resources at a UW department level

Familiarity with UW systems such as Workday, Interfolio, and other HR service platforms

Working knowledge and interpretation of university policies and procedures

Ability to represent the department and university in positive and engaging ways

Comfort with and ability to express complex employment factors to a variety of audiences