Apply on Employer Site

Capital Health (US) · 1 month ago

IT Department Assistant

Pennington, NJ

Full-time

Onsite

Entry Level

$20.10/hr - $29.21/hr

3+ years exp

Capital Health is the region's leader in providing progressive, quality patient care. The IT Department Assistant performs administrative activities to support multiple department operations and provides secretarial support to facilitate smooth operation across departments.

Health CareMedicalOncology

Responsibilities

Maintains calendars for Department Head with accuracy, updating as changes occur. Schedules meetings and coordinates meeting arrangements, including facilities, catering, and logistics assuring smooth functioning of events. Makes travel arrangements as needed

Maintains, on a timely and accurate basis, records and databases of information specific to multiple departments, often of a highly confidential nature. Maintains confidential personnel files for department staff, processes time sheets and tracks PTO in accordance with policy and procedure, serves as liaison with Payroll and Human Resources

Coordinates the timely and accurate receipt, processing, production, and distribution of regular reports to appropriate department staff. Processes timely and accurately requisitions, invoices and expense reports, determines appropriate accounting codes, and obtain necessary signatures

Contacts, makes inquiries, and schedules appointments with appropriate outside individuals and vendors

Attends, participates in, and provides constructive input in assigned committee meetings

Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner. Designs formats and lays out presentations and documents as needed, using basic and intermediate features of MS Office applications (Word, Excel, Power Point). Reviews, determines appropriate disposition of, and respond to mail, faxes, email in a timely manner. Performs a variety of clerical tasks: monitors and orders office supplies, makes copies, sends and receives faxes as required. Maintains an orderly filing system for records, documents, computer diskettes, printed material, and hospital and departmental manuals

Organizes data and information on a regular basis. Ensures maintenance of hard copy and computer files periodically as required. Maintains existing databases in standard and specialized database applications. May conduct research on the Internet. Maintains hospital and departmental logs and catalogs

Serves as liaison with facilities or building management, safety, and security to ensure consistent provision of services and to resolve problems as needed

Participates in office renovation, space allocation, and office moves, coordinating IS, telephone, facilities and other support services as needed. Performs other duties as assigned and is willing to adapt to changing departmental demands and needs

Develops, formats, prepares, and/or types purchase orders, requisitions, work schedules, correspondence, reports, and other related documents. Expedites and ensures delivery of materials and supplies

Performs other duties as assigned

Qualification

Microsoft OfficeClerical experienceOrganizational skillsInternet searchingInterpersonal skills

Required

High school diploma or GED

Three years of clerical, office, or administrative experience

Broad knowledge of administrative and clerical functions

Good understanding of organization's structure

Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point)

Familiarity with basic internet searching and browsing

Excellent organizational and interpersonal skills

Preferred

Associate's or business school degree

Benefits

Medical Plan

Prescription drug coverage & In-House Employee Pharmacy

Dental Plan

Vision Plan

Flexible Spending Account (FSA)

Healthcare FSA

Dependent Care FSA

Retirement Savings and Investment Plan

Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance

Supplemental Group Term Life & Accidental Death & Dismemberment Insurance

Disability Benefits – Long Term Disability (LTD)

Disability Benefits – Short Term Disability (STD)

Employee Assistance Program

Commuter Transit

Commuter Parking

Supplemental Life Insurance

Voluntary Life Spouse

Voluntary Life Employee

Voluntary Life Child

Voluntary Legal Services

Voluntary Accident, Critical Illness and Hospital Indemnity Insurance

Voluntary Identity Theft Insurance

Voluntary Pet Insurance

Paid Time-Off Program

Company

Capital Health (US)

Capital Health is the region’s leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology.

Founded in 1998

Pennington, New Jersey, USA

1001-5000 employees