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Crete Professionals Alliance · 2 days ago

Office Administrative Assistant

Honolulu, HI

Full-time

Onsite

New Grad, Entry Level

$50K/yr - $60K/yr

Crete Professionals Alliance is a CPA network firm located in Honolulu, HI that focuses on building trusted partnerships through thoughtful advice. The Office Administrative Assistant will provide essential support for office operations, manage the physical office space, and ensure a productive work environment, enabling employees to focus on generating revenue.

Accounting

Hiring Manager

Bernie Panopio

Responsibilities

Manage incoming calls, faxes, and other general inquiries

Oversee incoming and outgoing mail, ensuring timely sorting, handling, and delivery to the mailbox or post office

Coordinate internal and external meetings, including room reservations, sending calendar invitations, and arranging food orders

Perform small-scale copying and faxing tasks as required

Administer petty cash and distribute funds in compliance with Firm policies

Serve as the point of contact with building management for access cards, parking, and maintenance requests

Communicate updates related to building maintenance, fire drills, and inspections

Maintain the cleanliness and organization of the office kitchen space, including starting the daily coffee and posting weekly lunchroom menus

Manage the ordering and inventory of office and kitchen supplies

Coordinate facilities and food arrangements for all audit meetings and functions

Assist professional staff with sending audit confirmations via mail, email, and/or DocuSign

Prepare, edit, and finalize progress bills

Coordinate client meetings and prepare related correspondence

Maintain general training documentation and assist with in-house Continuing Professional Education (CPE) administration and certificate processing and distribution

Track CPE compliance and CPA licensing status, and generate reports as needed

Assist with the management of subscriptions and renewal of individual and corporate memberships

Coordinate travel arrangements for professional staff

Process requests for Certificates of Insurance for various departments

Provide effective backup coverage to other administrative personnel as required

Qualification

Organizational skillsVerbal communicationWritten communicationMicrosoft WordMicrosoft ExcelMicrosoft PowerPointClient serviceEthical standardsProactivityProblem-solvingAdaptabilityTeam collaboration

Required

Manage multiple tasks efficiently: Demonstrate strong organizational skills to handle various administrative responsibilities and prioritize tasks

Communicate clearly and effectively: Exhibit excellent verbal and written communication skills to convey information to employees and clients

Solve problems creatively: Identify issues, analyze situations, and develop effective solutions to resolve improve office operations

Adapt to changing situations: Demonstrate flexibility and adaptability to respond effectively to unexpected challenges and evolving needs

Collaborate with team members: Work effectively with other departments and team members to coordinate office activities, implement initiatives, and support organizational goals

Provide excellent employee and client service: Focus on delivering outstanding service to employees and clients, addressing their needs, and enhancing their overall experience

Ethical and Professional: Uphold high standards of integrity and confidentiality, adhering to Firm policies and best practices to set a positive example and earn employee trust

Proactive and Versatile: Display a readiness to learn new software platforms efficiently and tackle a variety of administrative responsibilities

Team Collaboration: Work effectively with other departments and team members to coordinate office activities, implement initiatives, and support organizational goals

Technical Competency: Beginner level proficiency in Microsoft Word, Excel, and PowerPoint