Apply on Employer Site

Beacon Communities LLC · 2 days ago

Administrative Assistant/Resident Liaison

Yonkers, NY

Full-time

Onsite

New Grad, Entry Level

$20/hr - $25/hr

Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages multifamily housing. The Administrative Assistant/Resident Liaison is responsible for providing administrative support to the Property Manager and staff, ensuring effective communication and assistance to residents and applicants.

Real Estate

Comp. & Benefits

Responsibilities

Provides office administrative assistance

Greets and assists applicants, residents and guests

Prepares and maintains office and rental expense budgets

Prepares, types and files office correspondence including letters, reports, spreadsheets

Writes service orders and maintains service order log

Answers telephones in a professional manner; directs calls and records messages

Orders office supplies and maintains inventory

Opens and closes office. Secures confidential files and maintains office equipment

Administers rent collection efforts with Property Manager including cash receipts, 14-day notices, legal correspondence, etc

Processes monthly Section 8 housing assistance payment billing

Processes income certifications/recertifications

Processes and transmits TRACS (Tenant Rental Assistance Certification System)

Completes special projects assigned by manager

Coordinates turnover schedule with Maintenance Supervisor

Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages

Conducts new resident orientation

Fosters a positive, active and collaborative relationship with residents, communities and associated agencies

Works patiently, professionally and cooperatively with residents and staff

Preserves and respects resident and applicant confidentiality

Follows company policies, rules and regulations

Qualification

Computer proficiencyWordExcelPowerPointOutlookYardiOral communicationWritten communicationIntegrity/EthicsDependabilityAdaptability/FlexibilityJob KnowledgePersonal Organization SkillsTeamworkCustomer FocusInterpersonal Skills

Required

High school diploma or G.E.D. required

Strong computer proficiencies required

Intermediate proficiency with Word, Excel, PowerPoint, Outlook

Fluent in English

Strong oral and written communication skills

Highly organized and detail oriented

Ability to work in a fast paced environment where priorities change daily

Deadline driven

Demonstrates strong initiative and high level of professionalism

Manual dexterity for competent use of office equipment

Ability to climb stairs and walk through the community

Teamwork

Integrity/Ethics

Dependability

Customer Focus

Adaptability/Flexibility

Job Knowledge

Communication

Computer Skills

Personal Organization Skills

Interpersonal Skills

Preferred

Associates degree or equivalent experience (business management, operations, communications, administrative support) preferred

Basic proficiency with Yardi desirable

Benefits

Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.

Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.

Retirement planning. We offer a 401k program with a company match.

100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.

Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!