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IP House · 1 month ago

US Billing and Projects Coordinator

Erie, PA

Full-time

Hybrid

New Grad, Entry Level

IP House is a global leader in managing and protecting intellectual property. The Billing and Projects Coordinator plays a vital role in linking the Finance and US Operations teams, managing billing workflows, and ensuring accurate client invoicing.

Market ResearchRisk ManagementSecurity

Responsibilities

Act as the primary liaison between operations and finance teams to ensure billing data is complete, accurate, and timely

Gather, validate, and submit billing information from internal stakeholders to support client invoicing

Monitor billing cycles and ensure invoices are issued in accordance with client agreements and timelines

Identify and resolve discrepancies in billing data, working closely with legal teams, attorney support assistants, and clients

Maintain and monitor client budgets, ensuring alignment with project scopes and financial targets

Track operational expenses and reconcile accounts to support financial reporting and forecasting

Respond to accounts payable queries related to subcontractors, billing, and vendor payments

Coordinate with vendors and accounts payable to resolve payment issues and maintain service continuity

Handle sensitive financial and client data with discretion, adhering to data protection regulations

Support internal and external audits by preparing documentation and responding to auditor inquiries

Qualification

SQL queriesNetSuiteBilling experienceMicrosoft Office SuiteAnalytical skillsProblem-solving skillsOrganizational skillsTime managementCommunication skillsCollaboration skills