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Bennett Williams Commercial · 1 month ago

Property Management Coordinator

York, PA

Full-time

Onsite

Mid Level

$52K/yr - $58K/yr

3+ years exp

Bennett Williams Realty is a full-service commercial real estate firm providing brokerage and property management services across Central Pennsylvania and the Mid-Atlantic region. The Property Management Coordinator will provide administrative support for the property management team, assisting with daily communication and customer service for owners, tenants, and vendors while managing various property management tasks.

Real Estate

Hiring Manager

Lisa Shull, CPM

Responsibilities

Assists Vice President of Property Management in all operations of the property management department. Requires intimate knowledge of lease and association documents including tenant responsibility for commercial properties

Preparation of monthly management reports for all properties. This includes coordination and compilation of materials from accounting, leasing agents and property management records

Responsible for maintenance on properties. This includes tracking of tenant concerns, obtaining quotes for the work, coordinating work with the contractors, follow through with completion of the work

Coordination of quotes and review of contractors for all services for commercial properties. Managing concerns of tenants regarding services contracted for properties

Site visits to properties and inspections of property and tenant spaces as required

Schedule, coordinate and attend meetings at least annual or twice yearly for each association. Attend and record minutes for various Board meetings

Tracking of service contracts and billings. Tracking and reading meters of utilities on commercial properties

Responsible for collection of past due accounts. This includes monthly letters being sent to delinquent parties, filings completed with the District Justice Office and coordination of legal proceedings with the law firm. Attend hearings as required

Communicate daily with property management team, tenants, boards, and owners of commercial properties via phone and/or email

Communicate with municipalities and insurance companies as needed for properties

Preparation and processing all mailings to tenants including meeting notices, payment, violation letters, policy changes, introductory welcome letters to new tenants, approval/denial of requests, and complaints

Track certificates of insurance and preventative maintenance contracts and maintain compliance

Work directly with the accounting department to assure all tenant statements and data base information is current

Responsible for maintaining key card access system for properties

Other tasks as required by the Vice President of Property Management

Qualification

Real Estate ManagementProperty ManagementYardiMicrosoft OfficeCustomer ServiceMulti-taskingOrganizational SkillsCommunication SkillsDetail OrientedPositive Attitude

Required

Degree/license in Real Estate/Management or 3 years of experience in real estate

Excellent organizational skills and proficiency with Microsoft Office

Strong customer service skills with the ability to multi task in a fast paced environment

Ability to learn new systems and processes

Positive attitude

Basic knowledge of real estate terminology, leases, condominium association documents, accounting, budgets and general office procedures and practices

Excellent communication skills, both verbal and written

Proficient in computer skills

Detail oriented with the ability to multi-task in a fast paced changing environment