Penn State University · 1 month ago
Administrative Assistant - Senior Support
Penn State University Park
Full-time
Onsite
Mid, Senior Level
$42K/yr - $61K/yr
4+ years expThe Pennsylvania State University is a prominent educational institution seeking a Senior Administrative Assistant to support various academic and administrative units. This role involves managing office activities, scheduling meetings, and providing general administrative support to ensure efficient operations.
Higher Education
No H1B
Responsibilities
Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
Greet visitors and provide information; review, respond to, and direct inquiries
Provide support for scheduling, personal calendars, and travel arrangements
Coordinate meeting logistics including scheduling, material preparation, and agendas
Compose, review, and distribute internal and external communications
Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
Create and maintain files and databases
Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes
May interview, train, and direct the work of other support staff, students, and wage payroll personnel
Qualification
Required
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Employment with the University will require successful completion of background check(s) in accordance with University policies
Applicants must be authorized to work in the U.S
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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