CEF Solutions Inc. ยท 1 month ago
Office Administrator
Irvine, CA
Contract
Onsite
Entry, Mid LevelCEF Solutions Inc. is a Consulting Services and Business Process Outsourcing company specializing in various operational solutions. The Office Administrator is responsible for managing daily office operations, providing administrative support, and ensuring a productive work environment.
Business DevelopmentConsultingOutsourcing
Responsibilities
Manage all general administrative duties, including answering and directing phone calls, responding to emails, and handling correspondence
Oversee office supplies, equipment maintenance, and vendor relationships. Ensure the office is clean, organized, and well-maintained
Manage calendars, schedule meetings, appointments, and travel arrangements for staff and leadership
Assist with new hire onboarding, including setting up workstations, providing welcome materials, and coordinating first-day logistics
Plan and coordinate company events, meetings, and off-site activities, ensuring all logistics are handled efficiently
Assist with managing the office budget, processing invoices, and handling expense reports
Serve as the primary point of contact for internal and external inquiries, maintaining a professional and helpful demeanor
Act as the primary point of contact for routine office maintenance and repair requests, and coordinate with the Facility and Safety Manager to address them
Support the Facility and Safety Manager in scheduling and liaising with outside vendors for building inspections and emergency repairs
Work collaboratively with the Facility and Safety Manager to ensure the cleanliness and safety of interior and exterior office areas
Assist in maintaining office equipment and coordinating repairs as needed
Qualification
Required
Proven experience as an Office Administrator, Office Manager, or Administrative Assistant
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Exceptional organizational and time-management skills with a strong ability to multitask
Excellent written and verbal communication skills
Strong problem-solving abilities and attention to detail
Ability to work independently with minimal supervision
A professional and courteous demeanor with a customer service-oriented mindset
Ability to sit or stand for extended periods
Must be able to lift and carry up to 25 pounds
Manual dexterity to operate office equipment such as computers, printers, and phones
Ability to bend, reach, and stoop to file and retrieve office supplies
Preferred
Associate's or Bachelor's degree in business administration or a related field
Experience with project management tools and software
Company
CEF Solutions Inc.
CEF Solutions stands at the forefront of operational innovation, offering tailored Business Process Outsourcing (BPO) and Consulting services designed to elevate business processes and drive cost efficiency.
Founded in 2015
1001-5000 employees
H1B Sponsorship
CEF Solutions Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (3)
2022 (2)
Funding
Current Stage
Late StageCompany data provided by crunchbase