BakerHostetler · 2 days ago
Legal Secretary
Orlando, FL
Full-time
Onsite
Mid Level
3+ years expBakerHostetler is seeking a Legal Secretary for their Litigation Practice in the Orlando, Florida office. This role involves providing essential support to attorneys, managing legal documents, scheduling court hearings, and maintaining client files while ensuring a high level of service and efficiency.
Law Practice
Responsibilities
Delivers excellent work and superior service to the Firm’s clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective support to the attorneys
Communicates with attorneys and assists in balancing the team’s workload to ensure completion of projects within established time frames and quality standards; seeks guidance from the Human Resources Manager as necessary
Proofreads, prepares, and processes legal documents including, but not limited to, subpoenas, complaints, motions and other legal documents and pleadings under the supervision and direction of the attorneys
Schedules and coordinates hearings with federal and state courts
Schedules and coordinates depositions and other attorney/client meetings
Make travel arrangements, answer telephone, read and route incoming mail, maintain calendars and contact lists, schedule appointments and manage attorneys’ calendars, reserve conference rooms, maintain filing and process new business intake and expense forms
Enter, review, and edit attorneys' time entries in time entry system (Intapp) and on proforma bills
Organizes and maintains client files and form files
Provides dependable, flexible support
Demonstrates teamwork by providing secretarial and administrative support to others as requested by the Human Resources Manager whenever workload permits; contributes to the assimilation of new legal and support staff
Other administrative duties as required
Qualification
Required
A minimum of three (3) years of law firm experience required, supporting a minimum of three attorneys
Knowledge of appellate, federal, and state court systems, including appellate and federal e-filing and state court online filing systems required
Software knowledge must include MS Office suite, Net Docs or other document management systems, and Intapp or other time entry systems
Candidate must possess interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients, and staff in person, by email and telephone
Ability to provide a high level of customer service and be able to clearly and effectively communicate both verbally and in writing
Candidate must possess strong organizational and attention to detail skills, ability to balance multiple projects and have strong time management skills
Proficiency in grammar, proofreading, and transcription
Ability to utilize firm resources to assure that all work is completed in a timely manner
Ability to work overtime when needed
This position is in-office
Company
BakerHostetler
Recognized as one of the top firms for client service and quality of legal services, BakerHostetler is a leading law firm that helps clients around the world address their most complex and critical business and regulatory issues.
1001-5000 employees
H1B Sponsorship
BakerHostetler has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (1)
2023 (2)
2022 (3)
2021 (1)
2020 (4)
Funding
Current Stage
Late StageLeadership Team
Aaron Rabinowitz
Partner
Adam Finerman
Partner
Recent News
2024-05-04
Global Legal Chronicle
2024-03-13
2024-03-11
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