AbbVie · 4 days ago
Administrative Assistant
Irvine, CA
Full-time
Hybrid
Entry Level
$23/hr - $41/hr
2+ years expAbbVie is dedicated to discovering and delivering innovative medicines and solutions. The Administrative Assistant will provide comprehensive administrative support to the department, including managing calendars, coordinating travel, facilitating meetings, and preparing presentations.
BiotechnologyFinancial ServicesHealth CareMedicalPharmaceuticalVenture Capital
Responsibilities
Provide administrative support, including calendar management, travel arrangements, meeting coordination, processing expenses, conference registration, organization chart maintenance and correspondence handling
Facilitate onboarding and account setup for new team members, including hardware and system access requests
Initiate, process, and track Statements of Work (SOWs) and Purchase Orders (POs) in coordination with finance and procurement teams
Oversee and support invoicing, payment tracking, and vendor communications to ensure timely compliance with contracts
Prepare reports, presentations, and other communications using current business software (such as Microsoft Office Suite, Teams, Adobe Acrobat, and other relevant tools)
Ensure adherence to all relevant corporate and divisional policies and regulatory guidelines, while accurately managing departmental records and documentation
Act as a point of contact for internal and external partners
Organize team events, workshops, and virtual meetings leveraging modern collaboration platforms as needed
Support and train new or junior administrative team members as needed
Qualification
Required
High School diploma or equivalent
2+ years previous admin experience
Intermediate to Advanced knowledge of Microsoft Office, Acrobat, DocuSign, Outlook and understanding of business processes and requirements
Preferred
Some college preferred
Benefits
Paid time off (vacation, holidays, sick)
Medical/dental/vision insurance
401(k)
Short-term incentive programs
Company
AbbVie
AbbVie is a biopharmaceutical company focused on immunology, oncology, neuroscience, virology, and aesthetics. It is a sub-organization of AbbVie.
10001+ employees
H1B Sponsorship
AbbVie has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (273)
2024 (190)
2023 (225)
2022 (284)
2021 (186)
2020 (186)
Funding
Current Stage
Public CompanyTotal Funding
$15B2024-02-27Post Ipo Debt· $15B
2023-03-08Post Ipo Equity· $0.25M
2012-12-20IPO
Leadership Team
Robert Michael
Chairman of the Board and Chief Executive Officer
Micah Bregman
Vice President, Global Strategy and Pipeline, Allergan Aesthetics
Recent News
2026-01-08
Morningstar.com
2026-01-08
Company data provided by crunchbase