Washington University in St. Louis · 1 month ago
Faculty Appointments, Promotions and Special Project Administrator - Office of Faculty Promotions and Career Development
St Louis, MO
Full-time
Onsite
Mid Level
$58K/yr - $100K/yr
3+ years expWashington University in St. Louis is seeking a Faculty Appointments, Promotions and Special Project Administrator for the Office of Faculty Promotions and Career Development. This role serves as a central point of contact and subject matter expert for faculty appointments, promotions, tenure and review processes, providing essential administrative oversight and support to ensure compliance with university policies.
E-LearningEBooksEducationHigher Education
Responsibilities
Primary liaison, with the Senior Associate Dean for Faculty Promotions & Career Development, between the School of Medicine and the Provost's Office for all tenure-related matters
Communicates packet requirements and deadlines to academic departments
Assists with REDCap data collection and management for tenure processes
Collates data for Dean's decision-making and presentations regarding candidates for tenure
Submits other required documentation to the Provost's Office
Responds to departmental and faculty inquiries regarding tenure policies and procedures
Central point of contact for medical school staff queries regarding faculty appointments and promotion policies and procedures
Conveys packet requirements and processes to departmental administrators to ensure clarity and consistency
Coordinates with the Information Technology (IT) Interfolio manager, and Senior Associate Dean for Faculty Promotions & Career Development to modify templates and workflows as policies evolve
Partners with Human Resources (HR) to field questions regarding joint, secondary, and dual appointments and promotions
Collaborates with HR and the Office of Education to oversee implementation of policies related to voluntary faculty appointments and promotions
Interprets and communicates appointment and promotion policies for community physicians (WUCA/WUCS/WURP/etc.)
Monitors packet submission quality and provide guidance to ensure packet completeness and accuracy
In collaboration with OFPCD, contributes to development of comprehensive toolkits, guides, and reference materials related to appointments, promotions, and tenure, as well as annual reviews and interim appraisals, for departmental administrative staff
Designs and delivers individual and group training sessions to administrative staff on appointments, promotions, and tenure processes and policies
Provides ongoing consultation and support to departmental staff to reduce errors and improve packet quality
Identifies common mistakes and develops proactive solutions to improve compliance
Ensures consistency in interpretation and application of policies across departments
Coordinates with the IT Interfolio manager to refine templates and processes for annual and interim (Year 3-4) reviews
Generates compliance reports and tracks departmental completion of annual and interim reviews (annual June 30 deadline)
Works with the Senior Associate Dean and departments to improve compliance rates
Maintains documentation and records related to review processes
Contributes to the development of policies and procedures that enhance clarity and efficiency
Stays current with changes in university and medical school policies affecting faculty appointments
Supports the Senior Associate Dean for Faculty Promotions & Career Development in strategic initiatives
Performs other duties as assigned
Qualification
Required
Bachelor's degree or combination of education and/or experience may substitute for minimum education
Relevant Experience (3 Years)
Preferred
Academic Administration
Adaptability
Confidentiality
Customer Service
Detail-Oriented
High Accuracy
Higher Education Administration
Interpersonal Communication
Learning Materials Development
Microsoft Office
Policy Interpretation
Problem Solving
Process Improvements
Professional Presentation
Promotions Management
Redcap
Sensitive Information
Standard Operating Procedure (SOP) Development
Team Collaboration
Tenure Management
Training Course Development
Workflow Management Systems
Working Independently
Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Company
Washington University in St. Louis
Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching.
10001+ employees
H1B Sponsorship
Washington University in St. Louis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (34)
2023 (39)
2022 (17)
2021 (7)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$24.6MKey Investors
National Institute of Allergy and Infectious DiseasesAmerican Academy of Orthopaedic SurgeonsJim McKelvey
2024-09-13Grant
2023-12-01Grant· $0M
2019-01-31Grant
Leadership Team
Jessie Minton
Vice Chancellor for Technology and Chief Information Officer
Keisha Mabry
Entrepreneur in Residence
Recent News
bloomberglaw.com
2025-10-25
2025-10-25
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