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Rhode Island Commerce · 1 month ago

Business Advisor- Government Procurement

Providence, RI

Full-time

Onsite

New Grad, Entry Level

Rhode Island Commerce is focused on enhancing the competitiveness of small businesses in the public sector. The Entry-Level APEX Program Business Advisor will support the administration and performance management of the APEX Accelerator program, ensuring compliance and efficiency while assisting clients with government contracting and grants administration.

EBooksInternet of ThingsPublishing

Responsibilities

Support day-to-day program operations, scheduling, and administrative coordination for APEX training, counseling, and outreach events

Maintain program files, cooperative agreement documentation, and quarterly reporting deliverables in compliance with 2 CFR 200 and APEX Terms & Conditions

Assist in preparing and submitting program deliverables, such as quarterly scorecards, SF-425 financial reports, and performance summaries

Provide administrative support for APEX budget tracking, subrecipient documentation, and internal reporting to the RI Commerce finance team

Serve as the primary data steward for Neoserra and OutreachSystems CRM functions

Enter, verify, and maintain accurate client intake, counseling sessions, training events, and award outcomes in accordance with DoD reporting standards

Generate monthly and quarterly analytics, data quality reports, and client impact metrics for program leadership

Compile supporting documentation for federal reimbursement requests and ensure internal consistency between program data and fiscal reports

Prepare performance dashboards summarizing client outcomes, event participation, and financial utilization for quarterly and annual submissions

Support internal and federal audits by maintaining organized digital and physical documentation

Serve as the single point of entry for new businesses engaging with the Rhode Island APEX Accelerator

Conduct the Intro to Government Contracting session for all new clients to orient them to APEX services and federal procurement fundamentals

Complete and review all client intake and assessment

Assist clients with initial SAM.gov registration, PIEE account setup, and SPRS registration as part of their onboarding process

Perform Small Business Searches and preliminary market research to confirm eligibility, NAICS codes, and readiness for contracting

Provide administrative assistance to advisors by scheduling counseling sessions, updating client profiles, and preparing reports or forms

Respond to basic client inquiries regarding APEX services, registration, and training opportunities

Assist with coordination of partner data exchanges and public reporting (e.g., event rosters, sign-in sheets, evaluation summaries)

Qualification

Government contractingData managementFinancial reportingCRM managementGrants administrationClient supportMarket researchAdministrative coordination

Required