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Crystal Bridges Museum of American Art · 3 days ago

Program Assistant, Learning Initiatives

Bentonville, AR

Full-time

Onsite

Entry Level

1+ years exp

Crystal Bridges Museum of American Art is a public non-profit organization dedicated to celebrating the American spirit through art and nature. The Program Assistant, Learning Initiatives will support the Senior Director of Learning and the Learning & Engagement division by coordinating various educational programs and initiatives, ensuring effective communication and administrative support across the museum's learning priorities.

AssociationLifestyleMuseums and Historical Sites

Responsibilities

Provide administrative and project support for the Sr. Director of Learning, including scheduling, correspondence, meeting preparation, and follow-up documentation

Support the development of presentations, reports, and timelines for cross-team initiatives, including board updates, strategic planning documents, and grant-related projects

Assist in coordination and logistics for Learning & Engagement programs and events (e.g., school partnership convenings, school visits, teacher institutes, public learning activations, supporting setup and hospitality, and helping ensure participants feel welcomed and cared for throughout the experience.)

Maintain organized systems for shared calendars, project timelines, deliverables, and communication across multiple Learning teams

Draft correspondence, talking points, and content summaries for internal and external communications

Coordinate materials, notes, and next steps for cross-departmental meetings and collaborative initiatives

Support budget tracking, contracts, and supply coordination in collaboration with program managers and operations staff

Assist in the preparation and distribution of digital and printed learning resources, including curriculum kits, teacher materials, and presentation decks

Partner with marketing and communications to gather photos, stories, and highlights that demonstrate program impact

Serve as a collaborative member of the Learning & Engagement division, assisting with special projects and cross-team events as assigned

Qualification

Administrative supportProject coordinationEvent productionBilingual (Spanish/Marshallese)Organizational skillsCommunication skillsCritical thinkingTeam-orientedSelf-starter

Required

Associate's degree or High School Diploma with additional studies

1 year of experience working in museums, community or cultural organizations

Demonstrated administrative, marketing event production abilities

Strong organizational skills and the ability to manage numerous projects simultaneously

Must be able to work evenings and weekends as program schedule demands

Valid driver's license required. Travel around the greater Northwest Arkansas region is required

Must project credibility, influence, and demonstrate ethical and professional behavior

Good communication skills

A self-starter with strong motivation to succeed

A critical thinker who can analyze data, and capitalize on information

A confident and team-oriented person who is creative, energetic, and accountable

An outgoing collaborator for the Community team and Education department; one who shares information easily, listens, and respects the abilities of others, and has a high level of emotional intelligence and political awareness

Physical demands: Position requires working in Museum Galleries for prolonged periods of time. This position requires standing, walking and climbing stairs, bending and stretching, and physical stamina to lift a minimum of 50 pounds unassisted. This position requires visual acuity to review written materials is required for this job

Work Environment: Work will be performed in an office environment, museum spaces. Additionally, Strong communication skills and ability to interact politely and effectively with a wide range of Museum members, visitors, volunteers and staff. Effectively utilize museum communications system. Communicate with public safety, fire and other local or state emergency personnel in an effective and calm manor

Position requires ongoing flexibility in work hours due to events, staffing needs and other factors