TE Wire & Cable LLC, a Marmon | Berkshire Hathaway Company · 2 days ago
Accounts Receivable Coordinator ( onsite )
Saddle Brook, NJ
Full-time
Onsite
Entry, Mid Level
2+ years expTE Wire & Cable LLC, a Marmon Holdings company backed by Berkshire Hathaway, is committed to making a positive impact while providing diverse learning opportunities. The Accounts Receivable Coordinator will manage customer invoicing, collections, and cash applications, ensuring accurate financial records and steady cash flow.
Consumer ElectronicsElectronicsManufacturing
Responsibilities
Prepare, review, and issue accurate invoices and credit memos daily
Upload invoices, packing lists, and delivery documents to customer portals (Ariba, Exostar, etc.) in compliance with customer requirements
Maintain documentation standards in line with SOX internal controls and company procedures
Verify that tariff charges, freight fees, and surcharges are correctly applied to each invoice prior to distribution
Coordinate with logistics and export compliance teams to ensure international invoices meet documentation and global billing standards
Post customer payments accurately and reconcile to open invoices and the general ledger
Monitor aging reports and drive consistent reduction of past-due balances
Support credit reviews and escalate delinquent accounts to management as needed
Serve as the primary contact for customer payment inquiries and collection follow-up
Establish and maintain positive relationships with customer AP departments while ensuring timely resolution of outstanding balances
Proactively reach out to customers on upcoming, due, and past-due invoices through phone, email, or portal communications
Document all collection activities, customer communications, and payment commitments within the ERP system
Collaborate with Sales, Shipping, and Customer Service to resolve disputes, credit memos, or billing discrepancies that delay payment
Prepare and share weekly or monthly collection status updates with management, highlighting high-risk accounts and recommended actions
Review customer credit status daily and release orders in line with company credit policies and approval limits
Monitor customer payment trends and recommend credit limit adjustments as needed
Coordinate with Sales and Accounting to resolve credit holds promptly
Maintain documentation of reviews, approvals, and releases in the ERP system
Ensure all credit activities comply with company SPIs and SOX internal control standards
Monitor, review, and update the continuing credit worthiness of the customer database with periodic review of Coface reports, credit checks, the analysis of payment history and review of customer financial statements. Record all credit hold decisions in Smartsheet for visibility and management approval tracking
Document and standardize AR procedures to support cross-training
Maintain shared records in designated MS Teams or shared drives
Ensure adherence to company policies, SPI standards, and internal audit requirements
Maintain a daily control log of sales orders processed and ensure supporting documentation is archived properly for audit readiness
Track and report credit card processing fees monthly
Maintain a credit card fee recovery log
Encourage customers to shift toward ACH or wire payments to minimize processing costs
Participate in system improvements and process efficiency initiatives
Maintain familiarity with customer portals, banking platforms, and automation tools (e.g., ScribeHow, Teams, Zoom)
Prepare AR aging, unapplied cash, and collection summary reports
Support month-end close and reconciliation of AR sub-ledger to the General Ledger
Assist in audits and provide requested documentation promptly
Maintain and reconcile the daily invoice register to support internal audits and cross-functional reporting
Run and analyze aged trial balance reports, converting data into pivot tables to track and communicate collection priorities
Maintain the RMA log of issued credit memos, ensuring completeness and accuracy for audit and reconciliation purposes
Qualification
Required
High school diploma required; Associate degree or relevant coursework preferred
2–4 years of experience in Accounts Receivable, Billing, or Credit
Strong proficiency in Microsoft Excel, Word, and familiarity with ERP systems (Axis or equivalent)
Experience with customer billing portals and electronic payment systems
Excellent communication skills and professional customer service demeanor
Meticulous, analytical, and dependable under tight deadlines
Preferred
Knowledge of SmartSheets is a plus but not required
Benefits
Medical (3 Plan Options)
Dental
Vision
Health Savings Account
Flexible Spending Accounts
401K & Roth 401K (with generous Company Match)
Paid Basic Life & AD&D insurance
Employee Assistance Program
Paid Parental Leave
Paid Holidays and Vacation
Company
TE Wire & Cable LLC, a Marmon | Berkshire Hathaway Company
TE Wire & Cable LLC (www.tewire.com), a Marmon Wire & Cable/Berkshire Hathaway Company, is a premier Thermocouple and Specialty wire and cable manufacturer formed from the Wire and Cable Division of the Thermo Electric Corporation.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Todd Waters
CFO
Company data provided by crunchbase