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Garver · 2 days ago

Office Support Administrator II

Fayetteville, AR

Full-time

Onsite

Mid Level

3+ years exp

Garver is an employee-owned engineering, planning, and environmental services firm. They are seeking an Office Support Administrator II to provide above basic level administrative support, including coordinating office events, managing supplies, and assisting with travel arrangements.

Civil Engineering

Growth Opportunities

Responsibilities

Ensures cleanliness of all office areas (outside of janitorial services)

Communication with, and coordination of, office cleaning service and repairs

Package pickup and delivery

Sorts and distributes incoming mail and prepare outgoing mail and packages

Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).General typing, copying, printing, binding

Basic data entry in information systems and databases

Generates simple documents such as letters, memos, spreadsheets, and presentations

Scans and sends documents to clients, sub-consultants, and other Garver offices

Scans documents to electronic files

Services office fleet vehicles as needed and maintains vehicle logs

Assists with fleet vehicle tag renewals

Assists with travel arrangements

Assists with agendas, meeting minutes, and attends meetings as needed

Codes, routes, tracks, and records office-related invoices/expenses

Prepares expense reports

Maintains calendars for staff, conference rooms, vehicles, etc

Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)

Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup

Drives and champions Garver culture initiatives/Garver Ambassador

Other duties as assigned

Qualification

Microsoft OfficeWord processingData entryCustomer serviceOrganizational skillsBasic IT experienceStandard office equipmentCommunication skillsTeamworkProblem-solving