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Mass General Brigham · 1 month ago

Part Time Program Coordinator - IHP

Charlestown-MA

Full-time, Part-time

Hybrid

Entry Level

$21.78/hr - $31.08/hr

1+ years exp

Mass General Brigham is a not-for-profit organization dedicated to advancing patient care, research, and community service. They are seeking a dedicated Program Coordinator to support their academic department with administrative duties, department operations, and collaboration with faculty, staff, and students.

Health CareHome Health CareMedical

H1B Sponsor Likely

Responsibilities

Plan and support department operations and events as well as other duties as assigned by supervisor

Prepare general documents and templates using MS Word, Excel, Adobe and other electronic platforms

Prepare, record, and distribute agendas and minutes for assigned meetings and committees, and communicate, follow up, and take responsibility for implementation of action items

Organize and maintain relevant department databases and electronic filing systems

Schedule space for meetings and events

Coordinate support from IT and Campus Services

Order supplies and other materials for the department

Perform general clerical duties

Provide backup support to Program Manager as needed

Collaborate with the Program Manager and department leadership in the planning and execution of departmental events, conferences, and graduation ceremonies

Book student accommodations space, prepare exam supplies, support faculty, and serve as an exam proctor

Collaborate with the library for reserve copies of books, assessments, and other course-related materials

Support the maintenance of and data collection for the EXAAT database

Assist the Program Manager and Director of Clinical Education (DCE) with operations of both internal and external clinical education to include scheduling, tracking of completed documentation, monitoring of student requirements (e.g. CPR, immunizations, etc.), and other duties as needed

Maintain accreditation documents and support site visits as needed

Coordinate documentation and submission of adjunct faculty appointments as needed

Support the Program Manager in duties related to the annual graduate admissions process

Assist with clinical education outcomes evaluation, alumni data, and other evaluative data sets as needed

Provide administrative support and leadership for select department committees and special projects

Provide exemplary support to internal and external constituencies, triage inquiries to the appropriate parties, and/or independently research answers to inquiries

Support the marketing and promotional efforts of the department to include posting and maintenance of the department social media accounts, review and updating of the department website for accuracy, etc

Participate on the GC Dept Marketing & Social Media Committee

Participate on the GC Dept Alumni Engagement Committee

Ensure that adjunct and FTE faculty have updated profiles and contact information on our website

Qualification

Administrative SkillsMS Office SuiteCommunication SkillsHigher Education ExperienceSocial Media ManagementInterpersonal SkillsProblem-SolvingTeam CollaborationDetail-OrientedConfidentiality

Required

Bachelor's degree or equivalent preferred

1-2 years of office experience preferred

Experience in higher education preferred

Exceptional organizational and office systems skills

Able to prioritize, problem-solve, and take initiative

Must be self-motivated, resourceful, creative, and detail-oriented

Able to work independently and effectively within a team, in a multi-task environment

Must be able to work on several projects simultaneously and maintain responsibility for completion including accuracy and meeting deadlines

Able to handle confidential information with discretion

Must be a professional, courteous, and efficient point of contact for the department

Excellent interpersonal and communications skills, including via email, virtually, and in-person

Able to present information and data in a clear manner to individuals and groups

Aptitude with MS Word, Excel, PowerPoint, Zoom, Outlook, Adobe, social media platforms

Willingness to learn new software to support departmental operations