Wolters Kluwer · 9 hours ago
Senior Executive Assistant
New York, NY
Full-time
Hybrid
Senior Level
$69K/yr - $118K/yr
5+ years expWolters Kluwer is a company focused on operational excellence within their Health Division. They are seeking a Senior Executive Assistant to provide high-level administrative and project management support to senior executives, ensuring effective calendar management and project execution.
BankingFinanceInformation ServicesInformation TechnologyLegalMobilePublishingSoftware
Hiring Manager
James Crawford
Responsibilities
Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency
Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality
Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution
Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance
Assist with information gathering, data management, and presentations and for special projects, team meetings and communications
Support planning for monthly division meetings, annual strategy sessions, and other corporate events
Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines
Prepare and process expense reports, recognition awards, and time-off tracking
Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies
Provide coverage for the Executive Assistant to the CEO during peak periods or vacations
Performs other duties as assigned
Qualification
Required
High School Degree required; College degree or higher education courses are a plus
Minimum 5 years supporting VP-level or above executives in a global organization
Experience managing multiple time zones and large volumes of information
Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint)
Familiarity with project management best practices
Exceptional organizational, planning, and time management skills
Ability to adapt processes and anticipate operational issues
Strong judgment and problem-solving skills in a matrixed environment
High attention to detail and ability to maintain confidentiality
Professional demeanor with excellent verbal and written communication skills
Ability to build strong relationships internally and externally
Flexibility to tend to urgent matters outside of normal business hours
Preferred
Hybrid in office 2 days a week preferred in New York or Philadelphia office
Benefits
Medical, Dental, & Vision Plans
401(k)
FSA/HSA
Commuter Benefits
Tuition Assistance Plan
Vacation and Sick Time
Paid Parental Leave
Company
Wolters Kluwer
Wolters Kluwer is an information services company specializing in software solutions and services for the healthcare and legal sectors.
10001+ employees
H1B Sponsorship
Wolters Kluwer has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (94)
2024 (22)
2023 (23)
2022 (10)
2021 (3)
Funding
Current Stage
Public CompanyTotal Funding
$1.78B2025-06-23Post Ipo Debt· $578.76M
2025-03-13Post Ipo Debt· $542.74M
2024-03-11Post Ipo Debt· $655.84M
Leadership Team
Jason Marx
CEO, Wolters Kluwer Tax & Accounting
Nancy McKinstry
CEO
Recent News
Business Wire
2026-01-19
thefly.com
2026-01-12
Company data provided by crunchbase