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Caris Life Sciences · 5 days ago

Executive Assistant

Tempe, AZ

Full-time

Hybrid

Mid, Senior Level

3+ years exp

Caris Life Sciences is a leader in precision medicine and is dedicated to transforming cancer care. The Executive Assistant will provide high-level administrative support to the Chief Commercial Officer, managing schedules, coordinating meetings, and facilitating communications to ensure operational efficiency.

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Responsibilities

Provide comprehensive administrative support to the Chief Commercial Officer, managing a highly dynamic and confidential schedule across multiple business units and time zones

Coordinate and prepare executive meetings, including internal leadership sessions, client engagements, and cross-functional commercial reviews

Partner with Commercial leadership to create and edit meeting content, including PowerPoint presentations, briefing materials, and executive summaries for Sales, Marketing, Managed Care, and Billing initiatives

Attend/Travel to select internal and external meetings to capture detailed notes, track key action items, and ensure timely follow-up

Manage domestic and international travel arrangements for the CCO and accompanying team members, including flights, accommodations, and ground transportation; travel with the executive as needed to ensure seamless meeting execution and onsite coordination

Prepare, submit, and track expense reports and invoices; reconcile and monitor budgets related to Commercial travel and events

Coordinate the planning and logistics for Commercial team meetings, conferences, and client events, both on-site and off-site

Screen and prioritize incoming communications; draft and edit correspondence and other materials with accuracy, clarity, and adherence to Caris brand standards

Establish and maintain organized filing systems and ensure proper documentation of sensitive and confidential materials

Support cross-functional collaboration between Commercial leadership and other departments including Operations, Finance, Medical Affairs, and Corporate Communications

Assist with special projects, departmental initiatives, and executive communications as directed by the CCO

Provide back-up support to other senior executive assistants as needed

Qualification

Executive support experienceMicrosoft Office SuiteDiscretionProfessionalismTravel coordinationCommunication skillsFiling systemsSpecial projects assistanceOrganizational skillsAttention to detailTeam collaboration

Required

High school diploma or equivalent required; bachelor's degree preferred

Minimum of 3 years of high-level executive support experience, with experience supporting a C-suite or VP-level executive

Demonstrated experience supporting commercial, sales, or marketing leadership in a corporate or life sciences environment

Highly proficient in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and Adobe Acrobat; capable of creating polished and visually consistent presentation materials

Strong written and verbal communication skills, with proven ability to compose professional correspondence and executive communications

Demonstrated discretion and professionalism in handling sensitive, confidential information

Ability to manage multiple priorities under tight deadlines with strong attention to detail and accuracy