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Aqua · 5 days ago

Administrative Assistant II

Pittsburgh, PA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Essential Utilities, Inc. is a significant publicly traded provider of water, wastewater, and natural gas services in the U.S. They are seeking an Administrative Assistant II to support the VP of Finance and the Gas Segment CEO, coordinating office operations and assisting a team of 20. The role involves managing schedules, preparing documents, and ensuring efficient office services.

Business DevelopmentCustomer ServiceInfrastructure

Responsibilities

Oversees all aspects of general office coordination

Maintains calendar of VP, coordinating workflow and meetings

Supports the preparation of expense reports for 5-7 individuals

Files and retrieves organizational documents, records and reports

Signs for UPS/Fed Ex and prepares outgoing packages for shipment

Coordinates and manages office services, e.g. housekeeping, copier maintenance, etc

Purchases and maintains office supplies and inventory

Processes invoices and creates monthly accruals for Accounting

Supports the team in a variety of ways including:

Setting up project numbers at the direction of the Fixed Assets team

Reviewing various sources of data (email, Work orders, etc.) to ensure they agree to ensure data integrity between sources

Prepares and sends supplier letters for PUC licensing and other ad hoc correspondence at the direction of the Rate Teams

Will require working with industry specific software packages

Maintains confidentiality in all aspects of customer and employee information

Interacts with employees and other departments

Coordination and scheduling of lunches and large meetings (team, rate case training, etc.)

Creates and modifies documents, reports, memos, and letters using Microsoft Applications

Conducts research, compiles data and prepares papers for senior management as requested

Performs other duties as assigned to support the finance group

Supports CFO and team in designing and implementing effective communication and team building activities

Qualification

Microsoft ApplicationsCustomer ServiceAnalytical SkillsOrganizational SkillsMulti-taskingTeam PlayerProblem-Solving SkillsEffective CommunicationAttention to Detail