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Advanced Sterilization Products · 2 days ago

AP Accountant

United States

Full-time

Remote

Entry, Mid Level

$65K/yr - $122K/yr

1+ years exp

Advanced Sterilization Products is a leading global provider of innovative sterilization and disinfection solutions. The AP Accountant will maintain accurate financial records, ensure compliance with SOX requirements, support the audit process, and drive efficiencies through lean methodologies.

Health CareMedicalMedical Device

Responsibilities

Oversee the accurate and timely processing of vendor invoices, ensuring proper coding and authorization in compliance with company policies

Perform 3-way matching (purchase order, receipt, and invoice) to ensure the accuracy of payments

Support review and approval of employee expense reports, ensuring compliance with company policies and tax regulations

Support recurring tasks around the Corporate Credit Card and Pcard program

Ensure proper accruals and accounting entries are recorded for unpaid invoices at month-end

Assist with the documentation, testing, and evaluation of internal controls within the accounts payable process as part of the Sarbanes-Oxley (SOX) compliance efforts

Ensure all AP processes comply with internal control standards, providing support during annual SOX testing and addressing any identified control weaknesses

Collaborate with internal audit and external auditors to provide relevant documentation and resolve audit findings related to AP processes

Support external auditors by preparing schedules and reports for the periodic audits

Provide auditors with necessary documentation and explanations to substantiate AP balances, payments, and vendor-related records

Coordinate with external auditors during year-end audit and assist with resolving any issues related to accounts payable transactions

Maintain and update the vendor master database, ensuring accuracy of contact information, payment terms, and tax information (e.g., W-9/W-8)

Review vendor statements, resolve discrepancies, and ensure that payments are made within agreed-upon terms

Respond to vendor inquiries regarding payment status or discrepancies, working towards prompt resolution

Actively participate in process improvement initiatives, identifying opportunities to streamline AP workflows and reduce manual effort

Apply lean principles to enhance efficiency in the accounts payable process, such as automating invoice processing or improving communication with vendors

Work closely with cross-functional teams to promote a culture of continuous improvement within the finance department

Assist with the preparation of AP-related financial reports, including accounts payable aging, cash flow forecasts, and month-end accruals

Analyze AP aging reports and identify overdue payments or discrepancies, working with relevant stakeholders to resolve

Provide support in cash management by forecasting cash needs and assisting with vendor payment scheduling

Ensure compliance with tax regulations, including sales tax, withholding tax, and 1099 reporting

Monitor and enforce adherence to company policies, including payment authorization procedures and spending limits

Assist with regulatory compliance, ensuring the company remains in good standing with local, state, and federal tax authorities

Assist in preparing and reviewing AP-related journal entries during the month-end and year-end close process

Help reconcile AP accounts, ensuring accurate balances are reported in financial statements

Review and resolve any discrepancies or reconciling items between sub-ledgers and the general ledger

Work closely with procurement, treasury, and finance teams to ensure alignment and accuracy in AP processing and reporting

Provide guidance on payment terms, contract terms, and other financial issues that may affect accounts payable

Perform other Finance/AP related duties as needed

Qualification

Accounts PayableSOX ComplianceAudit SupportAccounting SoftwareLean PrinciplesTax RegulationsAnalytical SkillsAttention to DetailCommunication SkillsCollaboration Skills