Moses Lake Industries · 3 hours ago
OFFICE COORDINATOR
Moses Lake, WA
Full-time
Onsite
Entry Level
$22/hr - $30/hr
1+ years expMoses Lake Industries, Inc. (MLI) is a rapidly growing producer of ultra-pure chemical products, serving the semiconductor and flat-panel screen industries worldwide. The Office Coordinator will manage front office operations, provide exceptional customer service, and support various administrative functions including event planning and employee onboarding.
Manufacturing
Responsibilities
Overall front office management and coordination of effective front desk/visitor functions
Provide high level of professionalism and customer service as the first point of contact for employees, visitors, and vendors
Maintain MLI phone system and MLI phone lists in coordination with IT and ensure effective communication to staff
Answer incoming calls in a timely and professional manner and coordinate effective backup coverage plans
Maintain efficient/organized supplies for front office areas including conference rooms, lunchrooms, beverage and water stations
Support scheduling and logistics for conference room meetings, trainings, and company-wide events
Coordinate with facilities and maintenance teams to address office, lunchroom and and conference room needs
Maintain organization and safety of front office supply room
Overall management of front office supplies and special-order requests from area managers
Manage effective operations of company Micro Markets
Support employee onboarding program and management of employee photos and ID badge supplies
Distribution/mailing of company correspondence in and out of the facility
Maintain front office equipment, (i.e. copiers, fax, postage meter) in good working order. Schedule repairs as needed with approval
Regularly review and maintenance the Front Desk operations manual
Coordinate onsite food catering and deliveries as approved by area managers
Assist with transportation of supplies or equipment for special initiatives, events, or urgent requests. This may include driving to local vendors, offices, etc
Provide administrative support to executive team as needed
Planning and coordination of corporate events and employee celebrations for WA and OR facilities
Maintain corporate events calendar
Collaborate with other Admin Support staff at other facilities to ensure a high level of employee satisfaction with company events, celebrations and department programs
Coordinate and communicate monthly employee birthday and anniversary celebrations
Coordinate MLI Fitness Program and Years of Service Awards
Manage employee clothing and company SWAG programs
Assist employees with business travel programs and arrangements including scheduling of MLI autos and obtaining/maintaining Motor Vehicle Disclosure Authorization form
Prepare and process employee travel documents including passports and visas
Manage list of contracted hotel rates/discount codes for employee use
Collaborate with HR and other teams to support effective employee electronic communications and bulletin boards
Provide administrative support (including employee communications) as needed to accomplish the goals and objectives of the HR team
Uphold all MLI policies and 'MLI Code of Conduct.'
Strict compliance with Environmental and Safety regulations
Compliance and individual accountability with the MLI Quality System and ISO Registration is required. It is the employee’s commitment to ensure that the Company’s actual practices and procedures are exercised as directed
Perform other duties as assigned to support and sustain a high performing team
Qualification
Required
High School diploma or equivalent required
Minimum of one (1) year of office administration experience required
Must possess valid driver's license
Proficient administrative clerical procedures and systems such as answering phones, customer service, recordkeeping and filing, administrative writing, reporting and scheduling and task management
Experience with event planning and corporate events and or ability to learn
Customer Service: Friendly and helpful demeanor with a focus on employee and visitor experience
Adaptability and Resilience: Ability to adapt to changing priorities and customer needs in a fast-paced work environment while remaining a professional and positive experience with high level of work accuracy
Communication: Clear, professional verbal and written communication skills including creation of internal event promotions using graphic design tools
Organization: Strong ability to manage multiple tasks and prioritize effectively while maintaining high level of customer service and positive atmosphere
Initiative: Proactive in identifying needs, solving problems and escalating as needed
Event Coordination: Skilled in planning and executing events with attention to detail
Office Administration: Proficient using telephone systems and office management software (e.g., Microsoft Office Suite and related)
Teamwork: Collaborative mindset with a willingness to support cross-functional teams
Confidentiality: Ability to handle sensitive information with discretion
Preferred
Minimum of three (3) years administrative experience in an office environment preferred
Experience with event planning or employee engagement initiatives is a plus
Company
Moses Lake Industries
Moses Lake Industries is a semiconductor company providing copper plating electrolytes and additives.
501-1000 employees
Funding
Current Stage
Late StageRecent News
Seattle TechFlash
2025-06-27
Seattle TechFlash
2025-06-26
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