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Solomon Page · 2 days ago

Executive Assistant

Burbank, CA

Contract

Hybrid

Entry Level

$36/hr - $36/hr

2+ years exp

Solomon Page is a specialty niche provider of staffing and executive search solutions. They are seeking an Executive Assistant to support two Executive Vice Presidents of Media Planning by managing high-volume administrative duties, coordinating calendars, and ensuring efficient communication and confidentiality.

Asset ManagementConsultingProfessional Services

Hiring Manager

Alana Capone

Responsibilities

Manage heavy calendars and schedules for two VPs, including frequent changes and coordination across multiple time zones

Prioritize meeting requests and ensure executives’ time is managed efficiently

Record meeting agendas and notes; distribute as needed

Prepare and process business-related expenses using Concur / SAP

Maintain organized office systems, files, databases, and information

Arrange domestic travel and detailed itineraries

Handle mail, shipping requests, supply orders, and invoice processing

Coordinate meeting logistics including:

Booking conference rooms & video conferencing

Managing attendee lists with internal/external stakeholders

Securing parking passes, catering, and seating

Assisting external guests and ensuring AV readiness

Serve as a key communication point among executives, internal teams, and external partners

Maintain strict confidentiality and exercise sound judgment when handling sensitive information

Collaborate with a broader team of Executive Assistants across Burbank, D.C., New York, and international offices

Proactively anticipate needs and ask clarifying questions to ensure smooth operations

Qualification

Outlook proficiencyMicrosoft Office SuiteAdministrative experienceOrganizational skillsCommunication skillsInterpersonal skillsDetail-orientedTeam-oriented mindset